Job Description – Purchase Manager Position Title
Purchase Manager
Department
Purchase / Procurement
Reporting To
Director / Operations Head / General Manager
Job Summary
The Purchase Manager is responsible for managing the procurement process of raw materials, tools, machinery, consumables, and services required for company operations. The role includes vendor management, price negotiation, timely purchasing, cost control, inventory coordination, and maintaining procurement records to ensure smooth production and operational activities.
Key ResponsibilitiesProcurement & Purchasing
- Purchase raw materials, consumables, tools, packaging materials, and other required items.
- Ensure timely availability of materials as per production requirements.
- Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO).
- Compare quotations and finalize vendors based on quality, price, and delivery timelines.
- Monitor pending purchase orders and follow up with suppliers.
Vendor Management
- Develop and maintain good relationships with suppliers and vendors.
- Identify new vendors and conduct vendor evaluations.
- Negotiate pricing, payment terms, and delivery schedules.
- Maintain vendor performance records.
Cost Control
- Achieve cost reduction through effective negotiation and strategic purchasing.
- Monitor market trends and pricing of materials.
- Avoid unnecessary purchases and control procurement expenses.
Inventory Coordination
- Coordinate with Store and Production departments for stock requirements.
- Ensure minimum and maximum stock levels are maintained.
- Prevent stock shortages and overstock situations.
Documentation & Reporting
- Maintain purchase records, quotations, invoices, and vendor details.
- Prepare monthly purchase reports and pending order reports.
- Ensure all procurement activities comply with company policies.
Compliance & Quality
- Ensure purchased materials meet quality standards and specifications.
- Coordinate with Quality department for rejection or replacement of defective materials.
- Follow company procedures, safety policies, and audit requirements.
Required Skills
- Strong negotiation and communication skills
- Vendor management capability
- Knowledge of procurement procedures
- Cost analysis and budgeting skills
- Good coordination and follow-up ability
- Computer knowledge (MS Excel, ERP Software)
- Problem-solving and decision-making skills
Qualification
- Bachelor’s Degree in Commerce, Business Administration, or related field
- Additional certification in Supply Chain or Procurement will be an advantage
Experience
- 5+ years experience in Purchase/Procurement department
- Manufacturing industry experience preferred
Key Performance Indicators (KPI)
- On-time material availability
- Cost saving achieved
- Vendor performance improvement
- Reduction in delayed purchases
- Inventory control effectiveness
Working Conditions
- Office and plant coordination work
- Regular communication with vendors and internal departments
- May require local market visits and supplier meetings
Pay: ₹15,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Leave encashment
Work Location: In person
