Admin Executive
Location: Chembur, Mumbai (Work from Office)
About Zouk
Zouk is a 100% Vegan, Proudly Indian lifestyle brand that designs premium bags, wallets, footwear, and accessories inspired by Indian culture. As one of India's fastest-growing D2C brands, we're looking for passionate professionals who thrive in a fast-paced and collaborative environment.
About the Role
We are looking for a proactive and detail-oriented Admin Executive to manage day-to-day office administration, travel coordination, facility management, vendor relationships, and administrative operations. The ideal candidate should be highly organized, possess strong coordination skills, and ensure smooth office functioning while maintaining operational efficiency.
Key Responsibilities
Travel & Logistics
- Coordinate and book domestic travel (air, rail, bus, and hotel) as per company policy.
- Liaise with travel vendors to ensure timely and cost-effective bookings.
- Handle travel changes, cancellations, and refunds.
- Maintain monthly Travel MIS reports.
Office Administration
- Oversee daily office administration and ensure seamless office operations.
- Maintain cleanliness, hygiene, pantry, meeting rooms, reception, and common areas.
- Conduct regular office inspections and coordinate issue resolution.
Facility Management
- Coordinate preventive and corrective maintenance activities.
- Manage Annual Maintenance Contracts (AMCs) and ensure timely renewals.
- Work with internal teams and external vendors to resolve facility-related issues.
Vendor Management
- Coordinate with housekeeping, security, maintenance, and other service providers.
- Monitor vendor performance and service quality.
- Verify vendor invoices, maintain payment records, and coordinate invoice processing.
IT Asset & Administration
- Maintain IT asset inventory and records.
- Track asset issuance, returns, transfers, and disposals.
- Create and manage official email accounts for new joiners and employee exits.
MIS & Documentation
- Prepare and maintain:
- Travel MIS
- Petty Cash MIS
- Vendor Payment Tracker
- AMC Tracker
- IT Asset Register
- Ensure proper documentation for audits and compliance.
Petty Cash Management
- Maintain petty cash records and supporting bills.
- Verify expenses and prepare reconciliation reports.
What We're Looking For
- Bachelor's degree in any discipline.
- 2–5 years of experience in Administration, Office Operations, or Facility Management.
- Experience handling travel bookings and vendor coordination.
- Good understanding of office administration and facility management.
- Strong proficiency in Microsoft Excel, Google Sheets, and MS Office.
- Excellent organizational, communication, and follow-up skills.
- Strong attention to detail and problem-solving abilities.
Preferred Skills
- Vendor management and negotiation.
- Documentation and record management.
- Ability to manage multiple tasks and prioritize effectively.
- Experience working in a fast-paced corporate environment.
Why Join Zouk?
- Be part of one of India's fastest-growing consumer brands.
- Opportunity to work closely with cross-functional teams.
- Collaborative and high-growth work environment.
- Learn, grow, and build your career with an ambitious organization.
Pay: ₹400,000.00 - ₹450,000.00 per year
Application Question(s):
- Do you have at least 2 years of experience in Administration, Office Operations, or Facility Management?
- Have you independently managed travel bookings (flight, train, hotel, etc.) for employees or business travel?
- Do you have experience coordinating with vendors (housekeeping, security, maintenance, travel agencies, etc.) and processing their invoices?
- Are you proficient in Microsoft Excel and have you prepared or maintained MIS reports (Travel MIS, Asset MIS, Vendor Tracker, etc.)?
- Are you comfortable working from the office in Chembur, Mumbai?
- What is your current ctc, expected ctc & Notice period?
Language:
Work Location: In person
