Hi! I’m Swapnicah Jain, founder of a digital marketing and brand growth agency. I’ve been working with global brands for over 13 years, from fashion and skincare to wellness, coaches, and salons. I mostly work 1:1 with my clients and now I’m ready to welcome one grounded, reliable person to join me closely in this next phase of growth.
I’m looking for a full-time Executive Assistant who can work with me from my office in Sector-63, Noida. I run a small, peaceful setup and are looking for someone who can hold space with us, support operations, and grow into a strong pillar for the business.
You will be working as my right hand, helping me stay focused on income-generating and CEO-level tasks.
1. Calendar, Scheduling & Time Protection
- Manage my daily and weekly calendar — Zoom meetings, client calls, breaks, family time
- Book calls through Topmate, Calendly, etc.
- Send gentle reminders for appointments
- Manage content creation and scheduling for my LinkedIn profile
2. Client Communication & Inbox Management
- Sort and respond to client emails
- Follow up on leads, overdue payments, feedback, and check-ins
- Send welcome/intake forms or client onboarding emails
- Draft basic replies or assign urgent messages to me only
3. Project & Team Coordination
- Use tools like Asana, Slack, Notion, or Trello to track team and freelancer work
- Follow up with my designers, editors, developers, etc.
- Create weekly check-in reports for all active client projects
- Working for all the clients that our agency has.
4. Content & Campaign Prep
- Prepare Instagram, LinkedIn, or newsletter content for review
- Upload approved content to scheduling tools (like Hootsuite, Planoly, Later, or Buffer)
- Send reminders for reels/posts/ads I need to approve via Asana
- Coordinate with other team members for missing assets
5. Website & Digital Asset Support
- Update text/images on Wix Studio or WordPress (basic level)
- Organize files, images, testimonials, case studies
- Maintain Google Drive or Dropbox so everything is easy to find
6. Basic Client Operations
- Should be well versed with using AI tools
- Send invoices, receipts, and proposals
- Track weekly income/expenses in a basic spreadsheet
- Maintain a CRM or Notion database of clients and leads
7. Personal Assistant Crossovers (Optional)
- Help book travel, hotel stays for my retreats or vacations
- Order supplies, decor, or ritual tools for office
- Track birthdays or special dates of family, team, or VIP clients
You’re the right fit if:
- You’re someone who’s calm, trustworthy, and organized
- You like working in a quiet environment without chaos
- You’re okay being part of a small setup (not a corporate space)
- You’re naturally proactive and like to get things done
- You’re comfortable working closely with me
- You live near or can easily commute to Noida Sector-63
Timings & Salary:
- Full-time | Monday–Saturday - Timings- 1 pm - 8 pm in the office, but should be flexible based on my availability, as I work with US clients mostly.
- In-Office (Work-from-home allowed on select days- if approved)
- Salary: ₹10,000 – ₹30,000/month depending on experience
Why work with me?
You’ll be working directly with me and not lost in a big team. I’ll involve you in creative discussions, client work, and decision-making. I value calm energy, clear communication, and loyalty. If we vibe well, this role can grow into operations or creative lead in the future.
Job Type: Full-time
Pay: ₹10,000.00 - ₹26,000.00 per month
Benefits:
Application Question(s):
- Are you comfortable working usually from 1 to 8 pm from office and then should be also available 2 hrs at night. The work hours have to be flexible as you will be working as my assistant and I mostly work in the US hours
Experience:
- Social media marketing: 1 year (Preferred)
Language:
Work Location: In person
