Job Purpose
The Procurement Manager is responsible for planning, sourcing, negotiating, and procuring FMCG products to ensure uninterrupted supply, optimum inventory levels, competitive pricing, and maximum profitability. The role focuses on developing strategic supplier partnerships while ensuring quality, cost efficiency, and timely procurement in line with the company's business objectives.
Key ResponsibilitiesProcurement & Sourcing
- Develop and implement procurement strategies for FMCG categories.
- Source and evaluate new suppliers, manufacturers, distributors, and vendors.
- Ensure uninterrupted availability of products across all retail outlets.
- Procure products at the most competitive prices while maintaining quality standards.
- Manage procurement planning based on sales forecasts and inventory requirements.
- Coordinate seasonal and promotional purchases.
Vendor Management
- Identify, evaluate, onboard, and develop reliable suppliers.
- Build long-term strategic relationships with key vendors.
- Conduct supplier performance reviews based on quality, delivery, pricing, and service.
- Ensure vendor compliance with company policies and contractual obligations.
- Resolve supplier disputes and performance issues.
Negotiation & Cost Management
- Negotiate pricing, trade terms, payment terms, rebates, promotional support, and annual contracts.
- Drive cost reduction initiatives without compromising product quality.
- Maximize supplier-funded promotional schemes and marketing support.
- Monitor commodity price trends and market fluctuations.
Inventory & Supply Planning
- Coordinate with stores, warehouses, and sales teams to maintain optimum inventory levels.
- Prevent stock-outs, excess inventory, and slow-moving stock.
- Review inventory ageing reports and initiate corrective actions.
- Work closely with logistics and warehouse teams to ensure timely deliveries.
Category Management
- Manage assigned FMCG categories effectively.
- Analyze product performance, sales trends, and profitability.
- Recommend product additions, deletions, and assortment optimization.
- Support new product launches and promotional campaigns.
Financial & Commercial Responsibilities
- Monitor procurement budgets and purchasing costs.
- Ensure compliance with approved procurement budgets.
- Track purchase price variance (PPV) and procurement savings.
- Verify purchase invoices and resolve pricing discrepancies.
- Support Finance in vendor reconciliation and payment coordination.
Compliance & Documentation
- Ensure compliance with procurement policies and internal controls.
- Maintain accurate purchase records, contracts, quotations, and supplier documentation.
- Ensure statutory compliance related to procurement activities.
- Participate in procurement audits and implement corrective actions.
Team Management
- Lead, coach, and develop the procurement team.
- Allocate responsibilities and monitor team performance.
- Conduct regular supplier and procurement review meetings.
- Foster a culture of continuous improvement and accountability.
Reporting & Analysis
- Prepare monthly procurement reports and dashboards.
- Analyze purchasing trends, supplier performance, and inventory reports.
- Present procurement performance, savings, and key initiatives to management.
- Recommend strategic improvements based on market intelligence.
Key Performance Indicators (KPIs)
- Procurement Cost Savings
- Purchase Price Variance (PPV)
- Supplier On-Time Delivery Performance
- Product Availability / Service Level
- Inventory Turnover
- Stock-Out Percentage
- Supplier Lead Time
- Procurement Cycle Time
- Vendor Performance Rating
- Gross Margin Improvement
- Purchase Order Accuracy
- Compliance with Procurement Policies
Qualifications
- Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, or a related field.
- MBA/Postgraduate qualification in Supply Chain, Procurement, or Operations is preferred.
Experience
- 7–12 years of experience in procurement, sourcing, or category buying within the FMCG, retail, supermarket, or distribution industry.
- Proven experience in vendor negotiations, inventory planning, and category management.
Skills & Competencies
- Strong negotiation and commercial acumen.
- Knowledge of FMCG products, retail operations, and supply chain management.
- Excellent analytical and problem-solving skills.
- Proficiency in ERP systems (SAP, Oracle, Tally, or equivalent) and Microsoft Excel.
- Strong leadership, communication, and relationship management skills.
- Ability to work under pressure and manage multiple priorities.
Authority
- Negotiate supplier pricing, trade terms, and commercial agreements within approved authority limits.
- Approve purchase requisitions and purchase orders as per the Delegation of Authority (DOA).
- Recommend supplier selection, product assortment changes, and sourcing strategies.
- Escalate strategic procurement decisions requiring senior management approval.
Working Conditions
- Based at the Corporate Office with periodic travel to suppliers, warehouses, manufacturing facilities, and retail outlets.
- Interaction with cross-functional teams including Sales, Finance, Warehouse, Logistics, Operations, and Category Management.
Performance Expectations
- Ensure uninterrupted product availability across all business locations.
- Achieve procurement savings and improve gross margins.
- Build strong supplier partnerships and maintain high service levels.
- Ensure full compliance with procurement policies, statutory requirements, and ethical sourcing practices.
- Contribute to the organization's profitability through efficient procurement and supply chain management.
Pay: From ₹45,000.00 per month
Work Location: In person
