Job Summary
The Office Administrator provides essential administrative support to ensure smooth office operations. This role handles clerical duties, coordinates meetings, manages office supplies, maintains records, and serves as a point of contact for staff and visitors.
Key Responsibilities
Category
Duties
Front Desk & Communication
Welcome visitors, answer/direct phone calls, respond to emails, field inquiries
Scheduling & Coordination
Manage calendars, schedule meetings/book conference rooms, arrange travel & accommodation
Clerical Work
Prepare documents (memos, letters, presentations), sort/distribute mail, take meeting minutes
Record Keeping
Maintain office files (job files, vendor files), update databases, store information digitally/paper
Office Operations
order office supplies/equipment, oversee facility maintenance, manage incoming/outgoing parcels
Financial Support
Perform basic bookkeeping (invoicing, accounts receivable, budget tracking)
Liaison Work
Coordinate with vendors, contractors, and other departments (HR, Finance)
Required Qualifications & Skills
Requirement
Details
Education
High school diploma; Bachelor’s degree in Business/Administration preferred
Experience
5+ years in office administration
Technical Skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Access)
Soft Skills
Excellent written/verbal communication, multitasking, time management, detail-oriented
Other
Ability to handle confidential information, comfort with unexpected tasks
Preferred Qualifications
Associate’s or Bachelor’s degree Experience managing budgets/expenses Knowledge of developing filing systems/internal processes
