Job Description – Executive Assistant (EA) to Director
Industry: Civil / Construction / Infrastructure
Department: Management / Administration
Reporting To: Director
Position Summary:
We are looking for a proactive and professional Executive Assistant (EA) to support the Director in handling day-to-day business operations, project coordination, communication, and administrative activities related to civil construction projects. The candidate should have a civil engineering/construction background and strong coordination & reporting skills.
Key Responsibilities:
- Manage Director’s daily schedule, meetings, appointments, and travel plans.
- Coordinate with project managers, site engineers, contractors, consultants, and clients.
- Prepare daily, weekly, and monthly project status reports.
- Maintain records of project progress, DPRs, BOQs, billing status, and site documentation.
- Follow up with site teams regarding project updates, material requirements, manpower, and work progress.
- Draft official emails, letters, MOM (Minutes of Meeting), and presentations.
- Assist the Director in tender documentation, project planning, and execution monitoring.
- Monitor pending tasks and ensure timely completion of assigned work.
- Handle confidential documents and important company information professionally.
- Coordinate with departments such as HR, Accounts, Purchase, and Technical teams.
- Maintain MIS reports and project trackers in MS Excel.
Required Skills:
- Basic knowledge of civil construction projects such as Roads, Highways, Bridges, ROB, Flyover, etc.
- Excellent communication and coordination skills.
- Good knowledge of MS Excel, MS Word, PowerPoint, and email drafting.
- Ability to prepare reports, presentations, and project summaries.
- Strong follow-up and multitasking abilities.
- Professional behavior and confidentiality handling.
Qualification:
- Bachelor’s Degree/Diploma in Civil Engineering.
- Additional certification in project management or administration will be an advantage.
Experience:
- 1 to 3 years of experience in civil/construction industry.
- Experience in coordination with project/site teams preferred.
Preferred Candidate Profile:
- Ability to work under pressure and manage multiple tasks.
- Immediate joiners or short notice candidates preferred.
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
