Location: Urbtech Trade Centre, Sector 132, Noida (office-based, with regular outdoor work in Delhi NCR)
Reports to: HOD – Operations & Finance
Works closely with: Accounts (invoicing), EA to MD (travel & calendar), HOD Ops for purchases and process
Purpose of the role
CRA Realtors is India's fastest-growing retail mall leasing consultancy — 200+ malls, 50+ cities, 300+ brands. As deal volume grows, the back office needs one dependable owner for the everyday running of the office: purchases, travel, banking runs, invoice tracking and records.
This role exists so that senior team members are freed from routine admin, and so that every invoice, purchase and trip is recorded, tracked and closed without being chased.
Key responsibilities1. Office administration & purchases
- Handle small purchases for the office — pantry supplies, stationery, consumables, minor equipment
- Maintain a monthly purchase register with bills, approvals and vendor details
- Get quotes, compare vendors and negotiate for recurring items
- Coordinate office jobs such as the annual diary/planner printing, branded stationery and gifting
- Coordinate photo/video/drone shoots — vendor booking, permissions, site logistics, follow-up on deliverables
2. Travel desk
- Manage all official travel for the MD and team — flights, trains, hotels, cabs, visas where needed
- Book on approved budgets; keep itineraries and confirmations organised and shared in advance
- Maintain a travel log and reconcile travel expenses against bills every month
- Build relationships with preferred travel vendors for better rates and faster changes
3. Accounts & invoicing support
- Assist Accounts in preparing brokerage invoices, proforma invoices and covering emails as invoicing volume grows
- Record every invoice raised in the invoice register / MIS sheet — client, mall, brand, amount, GST, date, status
- File invoices, agreements and payment proofs in the correct client/mall folders (physical and shared drive)
- Track receivables status and update the MIS on receipts, part-payments and TDS
- Prepare simple reconciliations and summaries when asked by Accounts or the HOD
4. Outdoor work — banking and site
- Bank visits: cheque deposits, DDs, bank documentation, KYC and account paperwork
- Site visits when required — document pickups/drops at malls, brand offices or developer offices; agreement signing coordination; shoot supervision
- Government/statutory office visits when required (RERA, GST, notary, courier of originals)
5. Records & MIS
- Keep all registers current: purchases, travel, invoices, outdoor visits
- Weekly update to the HOD on pending items — open purchases, unreconciled travel, invoices awaiting payment
- Ensure folders (Drive + physical) follow CRA's naming and filing conventions
Candidate profile
Experience: 2–5 years in office administration, accounts support, travel desk or back-office roles. Real estate, consulting or professional services background is a plus.
Education: Graduate (B.Com preferred). Basic knowledge of GST and TDS on invoices is an advantage.
Must-haves
- Comfortable with Excel / Google Sheets — registers, lookups, basic formulas
- Working knowledge of invoicing, GST fields and payment tracking
- Own two-wheeler and willingness to travel across Delhi NCR for banking, site and courier work
- Spoken and written English + Hindi — must handle vendor and client-office coordination confidently
- Organised, follows up without being reminded, keeps records clean
Good-to-haves
- Exposure to Tally / Zoho Books / any accounting software
- Experience coordinating vendors — printers, travel agents, photographers
- Familiarity with Noida / Delhi NCR malls and commercial offices
Attitude we look for: Ownership over instructions. Someone who closes loops — a task given is a task tracked till done, and reported back without being asked.
What success looks like (first 90 days)
- All purchases, travel and outdoor visits logged in registers — zero missing bills
- Every invoice raised is recorded and filed the same day; MIS is never more than 1 day behind
- Travel bookings done within 24 hours of request, within budget, with confirmations shared
- Weekly pending-items summary sent to the HOD every Monday
Compensation & how to apply
- Salary as per experience (to be discussed at interview)
- 6-day week; office timings as per CRA policy
- Send CV to [email protected] with the subject line "Application – FCD Executive"
Pay: ₹15,000.00 - ₹17,000.00 per month
Benefits:
- Flexible schedule
- Paid sick time
- Paid time off
Work Location: In person
