ABOUT THE OPPORTUNITY
Heartfulness Institute is a global non-profit organisation dedicated to heart-based meditation, wellness, and human development. With presence in over 160 countries and a sprawling 1,400-acre global headquarters at Kanha Shanti Vanam, Hyderabad, we are home to one of the world's largest meditation centres.
We are looking for a highly capable, discreet, and agile Executive Assistant to provide dedicated executive support within our organisation. This is a rare opportunity to work at the heart of a global institution — supporting high-impact decisions, coordinating across diverse portfolios, and representing the leadership office with professionalism and integrity.
WHAT YOU WILL DO
- Manage a complex, multi-domain calendar and serve as the primary gatekeeper — scheduling, prioritising, and filtering appointments across time zones.
- Coordinate end-to-end travel logistics including itineraries, visa processing, security protocols, and accommodation for domestic and international engagements.
- Attend senior meetings; prepare precise Minutes of Meeting and follow up rigorously on action items with institutional stakeholders.
- Draft executive-level communications, briefing notes, presentations, and summaries.
- Liaise with global dignitaries, institutional partners, visiting VIPs, and senior leaders — maintaining appropriate protocol and discretion at all times.
- Safeguard and maintain confidential documentation including records, contracts, correspondence, and institutional data across multiple portfolios.
- Manage secure digital communication platforms, virtual conferencing for global meetings, and confidential filing systems with strict access discipline.
WHAT WE ARE LOOKING FOR
- Education: Bachelor's or Master's degree in Business Administration, Communications, Humanities, or a related field.
- Experience: 2–5 years of experience as an Executive Assistant, or Senior Administrative Professional in a corporate or institutional setting.
- Languages: Complete fluency in written and spoken English; proficiency in two or more additional languages is a strong advantage.
- Technical Skills: Strong command of Google Workspace, Microsoft 365, task management platforms, and enterprise communication tools.
- Temperament: Absolute discretion, high emotional intelligence, and the ability to maintain composure under sustained pressure.
- Cultural Fit: Familiarity with Heartfulness values and the culture of Kanha Shanti Vanam is a significant advantage.
- Availability: Ability to be available beyond standard hours when required; immediate family committed to long-term residency in or near Kanha Shanti Vanam.
WHY HEARTFULNESS INSTITUTE
- Work at the global headquarters of a spiritually rooted institution shaping the lives of millions worldwide.
- Rare exposure to senior leadership, global affairs, international delegations, and high-impact institutional decisions.
- A values-driven, purposeful work environment rooted in service, brotherhood, and collective mission.
- On-campus facilities, community living, and a unique professional and personal growth environment.
HOW TO APPLY
Send your resume and a brief cover note to:
[email protected]
Work Location: In person
