Position: Executive Assistant
Location: Fort, Mumbai (Shahid Bhagad Singh Road), but, candidate may also have to travel to Thane (Waghale Estate 3 to 4 times per week)
Experience: 3–5 Years
Company: This is with an IT company and they are Digital Security Specialist
Working Days: Monday Friday and Alternate Saturdays
Working Hours: Regular official hours only
CTC: 6 to 7 LPA (Depend upon the relevant experience and interview performance)
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The ideal candidate should possess excellent communication, time management, and organizational skills, with the ability to handle confidential information and manage multiple priorities efficiently.
Key Responsibilities
- Manage executives' calendars, meetings, appointments, and travel arrangements.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Handle email correspondence, phone calls, and other communications on behalf of executives.
- Prepare reports, presentations, spreadsheets, and business documents.
- Coordinate with internal departments and external stakeholders to ensure smooth communication.
- Track follow-ups, deadlines, and action items from meetings.
- Maintain confidential files, records, and important business documents.
- Organize events, conferences, and business meetings.
- Assist in preparing MIS reports and executive dashboards.
- Perform administrative tasks and support day-to-day office operations.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Ability to maintain confidentiality and professionalism.
- Strong problem-solving and decision-making skills.
- Good interpersonal and stakeholder management skills.
- Ability to work under pressure and meet deadlines.
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- 3–5 years of relevant experience.
Preferred Experience
- 3–5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
Candidate who can immediately or max within a week will be given a first preference
- Experience supporting CXOs, Directors, or Senior Management is highly preferred.
- Experience managing executive calendars, travel coordination, meeting management, MIS reporting, and confidential documentation.
Candidate who can join immediately or within a week will be given a first preference
Pay: ₹50,000.00 - ₹60,000.00 per month
Work Location: In person
