Job Description
Technology & Operations Audit Executive
Department: HR / Administration / Internal Audit
Location: Ludhiana
Employment Type: Full-Time
Experience: 0–2 Years
Qualification: BCA / B.Tech (CSE/IT) or equivalent
About the Role
We are looking for a young and tech-savvy Technology & Operations Audit Executive who will be responsible for auditing and monitoring the organization's digital systems as well as physical operations.
The role will involve regular verification of ERP data, attendance, academic/administrative records, inventory, canteen and kitchen operations, procurement, documentation, and other institutional processes to ensure accuracy, compliance, transparency, and operational efficiency.
The ideal candidate should be comfortable working both on a computer and on the ground, conducting physical inspections, identifying discrepancies, analysing data, and preparing audit reports.
Key Responsibilities
1. ERP & Digital Systems Audit
- Regularly audit ERP entries, records, workflows, and transactions.
- Verify accuracy and completeness of data entered into ERP systems.
- Check attendance, leave, timetable, student/faculty records, fees, inventory, and other relevant ERP modules.
- Identify unusual, incomplete, duplicate, or inconsistent entries.
- Coordinate with concerned departments for correction of discrepancies.
- Prepare periodic ERP audit reports.
2. Physical & Operational Audit
- Conduct regular physical audits across departments and institutional facilities.
- Compare physical records/activities with ERP and digital records.
- Verify whether prescribed SOPs and institutional policies are being followed.
- Identify process gaps, irregularities, wastage, and control weaknesses.
- Document observations with appropriate evidence.
3. Canteen & Kitchen Audit
- Conduct surprise and scheduled inspections of canteen and kitchen operations.
- Verify raw-material purchases, stock, consumption, wastage, and closing inventory.
- Check whether actual consumption is consistent with recorded data.
- Monitor hygiene, cleanliness, food storage, and basic operational compliance.
- Verify vendor bills, purchase records, stock registers, and related documentation.
- Identify wastage, leakage, pilferage, or discrepancies and report them to management.
4. Inventory & Purchase Audit
- Conduct physical verification of inventory, equipment, consumables, and other assets.
- Reconcile physical stock with ERP/system records.
- Check purchase orders, invoices, GRNs, stock entries, and issue records.
- Identify shortages, excess stock, obsolete items, or unusual consumption.
- Assist in periodic stock verification and reconciliation.
5. Data Analysis & Reporting
- Analyse ERP and operational data to identify trends, exceptions, and irregularities.
- Prepare daily/weekly/monthly audit reports.
- Develop simple dashboards and MIS reports using Excel/Google Sheets or other tools.
- Maintain an audit observation tracker and follow up on corrective actions.
- Present important findings to senior management.
6. Compliance & Process Monitoring
- Monitor compliance with institutional SOPs and operational policies.
- Conduct surprise checks wherever required.
- Verify whether departments are following approved processes.
- Maintain proper documentation of audit observations.
- Escalate serious discrepancies, policy violations, or suspected irregularities immediately.
7. Technology-Based Audit
- Use technology and data analysis to make auditing more efficient.
- Explore opportunities for automation of audit checks.
- Identify areas where ERP alerts, dashboards, or automated reports can improve controls.
- Support management in improving digital monitoring and reporting systems.
Key Audit Areas
The candidate may be required to audit:
ERP → Attendance → Leave → Timetables → Student Records → Faculty Records → Inventory → Procurement → Canteen → Kitchen → Stores → Assets → Bills → Vendors → Documentation → SOP Compliance
Required Skills
- Strong Excel / Google Sheets skills.
- Good understanding of ERP systems and databases.
- Basic knowledge of data analysis and MIS reporting.
- Good analytical and problem-solving ability.
- Strong observation and attention to detail.
- Ability to identify discrepancies between system data and physical reality.
- Good communication and documentation skills.
- Willingness to conduct physical inspections and surprise audits.
- Basic knowledge of IT systems, databases, and digital records.
- Ability to maintain confidentiality of organizational information.
Preferred Technical Skills
Candidates with knowledge of any of the following will be preferred:
- Advanced MS Excel
- Power BI
- SQL / Database Management
- ERP systems
- Data Analytics
- MIS Reporting
- Basic Python or automation tools
- Google Workspace
- Digital documentation and reporting tools
Ideal Candidate Profile
We are looking for someone who is:
- Tech-savvy and analytical
- Curious and investigative in approach
- Highly observant and detail-oriented
- Comfortable questioning discrepancies professionally
- Willing to work across different departments and facilities
- Able to work independently
- Honest, ethical, and trustworthy
- Comfortable conducting surprise inspections
- Good at converting observations into clear reports
- More interested in finding the root cause rather than simply identifying mistakes
Key Performance Indicators (KPIs)
- Accuracy of ERP and physical data verification
- Number and quality of audits completed
- Timely submission of audit reports
- Identification and closure of discrepancies
- Inventory reconciliation accuracy
- Canteen/kitchen audit compliance
- Reduction in operational errors and data discrepancies
- Timely follow-up of corrective actions
- Effectiveness of technology-based audit mechanisms
Education
Mandatory:
- BCA / B.Tech (CSE/IT) or equivalent qualification
Freshers: Can be considered if they demonstrate strong analytical, technical, and communication skills.
Benefits:
Work Location: In person
