About the Role
We are looking for a highly organized, responsible, and proactive Personal Assistant / Executive Assistant to provide day-to-day support to the Managing Director across multiple business operations and personal activities.
The candidate will assist in managing activities related to Rootwise Aesthetics, Sigma Process Controls, and personal schedules and responsibilities. This role requires someone who is trustworthy, organized, good at communication, and capable of handling multiple tasks efficiently.
Key Responsibilities
1. Personal & Executive Assistance
- Manage the Managing Director's daily schedule, appointments, meetings, and reminders.
- Organize personal and professional commitments.
- Coordinate travel, bookings, events, and other arrangements.
- Handle important calls, messages, follow-ups, and reminders.
- Assist with personal tasks and day-to-day coordination when required.
- Maintain confidentiality regarding personal and business information.
2. Clinic Management – Rootwise Aesthetics
- Coordinate with clinic staff and ensure smooth day-to-day operations.
- Monitor appointments, schedules, and important follow-ups.
- Coordinate with doctors, aestheticians, front-office staff, and vendors.
- Assist with inventory tracking and purchase requirements.
- Follow up on pending tasks and ensure responsibilities are completed on time.
- Help organize reports, documents, and operational information.
- Coordinate meetings and communicate management instructions to the team.
3. Industrial Business Support – Sigma Process Controls
- Assist in coordinating with the sales team and back-office team.
- Follow up on quotations, enquiries, purchase orders, dispatches, and pending activities.
- Maintain basic records of important customers, suppliers, and ongoing orders.
- Coordinate with employees and ensure assigned tasks are completed.
- Assist in preparing reports, presentations, documents, and meeting notes.
- Follow up with suppliers, transporters, customers, and internal team members when required.
- Help manage calendars, meetings, and business-related priorities.
4. Task & Team Coordination
- Maintain a daily task tracker for important activities.
- Follow up with team members on pending work and deadlines.
- Prioritize urgent tasks and bring important matters to management's attention.
- Ensure that important commitments, meetings, payments, and deadlines are not missed.
- Coordinate between different businesses and departments when required.
- Provide daily updates on completed, pending, and urgent tasks.
Candidate Requirements
- Qualification: Any Bachelor's Degree preferred.
- Experience: 0–3 years. Freshers with strong organizational and communication skills may also apply.
- Excellent communication skills in English and Tamil.
- Strong knowledge of MS Office, Excel, Google Sheets, Email, and Calendar Management.
- Ability to manage multiple tasks and priorities.
- Good follow-up and coordination skills.
- Highly organized and detail-oriented.
- Professional, trustworthy, and capable of maintaining confidentiality.
- Ability to work independently and take initiative.
- Basic understanding of business operations will be an advantage.
Ideal Candidate
We are looking for someone who:
- Is highly organized and proactive.
- Can act as a reliable point of coordination between the Managing Director and different teams.
- Has excellent follow-up skills.
- Can manage both professional and personal tasks responsibly.
- Is comfortable working across different industries, including healthcare/aesthetics and industrial equipment.
- Can handle changing priorities and a fast-paced work environment.
- Is trustworthy and maintains complete confidentiality.
Salary & Benefits
Salary: ₹15,000 – ₹20,000 per month, based on experience, communication skills, organizational ability, and overall suitability for the role.
Benefits
- Opportunity to work directly with the Managing Director.
- Exposure to multiple businesses and industries.
- Learning opportunities in business operations, management, sales, and administration.
- Career growth based on performance.
- Dynamic and varied work environment.
Key Skills
Personal Assistant | Executive Assistant | Executive Coordination | Calendar Management | Appointment Scheduling | Administrative Support | Follow-ups | Team Coordination | Task Management | MS Excel | Google Sheets | Email Management | Inventory Coordination | Vendor Coordination | Clinic Administration | Business Operations | Confidentiality | Multitasking | Communication Skills | Time Management
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person
