This role is for one of our clients
Company Name: Mehta & Sons
Seniority level: Associate level
Experience: 3+ yrs
Location: Mumbai
Job Type: full-time
Job Summary
We are seeking a professional, organized, and proactive Receptionist cum Admin Executive to manage front office operations, administrative activities, and provide occasional executive support to management. The ideal candidate should possess excellent communication skills, a pleasant personality, strong coordination abilities, and the capability to handle multiple responsibilities efficiently.
Key Responsibilities
1. Front Office & Reception Management
- Welcome and assist visitors, clients, and guests professionally.
- Manage incoming and outgoing calls, emails, and correspondence.
- Maintain visitor records and visitor pass management.
- Handle courier, postal, and dispatch activities.
- Ensure reception area is clean, organized, and presentable at all times.
- Coordinate meeting room bookings and visitor arrangements.
2. Administrative Responsibilities
- Maintain office supplies inventory and place orders when required.
- Coordinate with vendors and service providers for office maintenance.
- Manage housekeeping, security, and facility-related activities.
- Maintain office records, files, and documentation.
- Support employee onboarding documentation and administrative formalities.
- Assist in travel bookings, hotel reservations, and transport arrangements.
- Ensure compliance with office procedures and administrative policies.
3. Executive / PA Support (As Required)
- Manage calendars, appointments, and meeting schedules for senior management.
- Coordinate internal and external meetings.
- Prepare meeting agendas and maintain minutes of meetings.
- Follow up on action items and management instructions.
- Handle confidential information with discretion.
- Assist management in preparing reports, presentations, and correspondence.
Required Qualifications
- Graduate in any discipline.
- Additional certification in Administration or Office Management will be an advantage.
Skills & Competencies
- Excellent verbal and written communication skills.
- Good command of English, Hindi, and local language.
- Strong interpersonal and customer service skills.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Good organizational and multitasking abilities.
- Professional appearance and positive attitude.
- Ability to maintain confidentiality and professionalism.
Experience
- 3-5 years of experience in Reception, Administration, Front Office, or Executive Assistant roles.
- Experience handling customer walk-ins and VIP clients.
- Knowledge of basic office administration and documentation.
- Well-groomed personality with excellent customer-facing skills.
Note : Working hours are 10:30 AM to 6:30 PM; however, flexibility may be required based on business needs, events, and exhibitions.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
