Job Description – Purchase Assistant
Position: Purchase Assistant
Department:
Purchase / Procurement
Reporting To:
Purchase Manager / Purchase HOD
Job Summary
The Purchase Assistant is responsible for supporting procurement activities by preparing purchase orders, coordinating with vendors, following up on material deliveries, maintaining purchase records, and ensuring timely availability of materials required for production and operations.
Key Responsibilities
Purchase Order Management
- Prepare and issue Purchase Orders (POs) as per approved purchase requisitions.
- Verify purchase order details, pricing, quantities, and delivery schedules.
- Maintain proper records of all purchase transactions and documentation.
Vendor Coordination
- Follow up regularly with suppliers regarding pending orders and delivery schedules.
- Resolve basic vendor-related issues regarding material supply and documentation.
- Assist in vendor evaluation and performance monitoring.
Material Follow-up
- Track open purchase orders and ensure timely delivery of materials.
- Coordinate with stores, production, and accounts departments regarding material status.
Documentation & Reporting
- Maintain vendor databases and purchase records.
- Prepare purchase reports, pending order reports, and delivery status reports.
- Ensure all procurement documents are properly filed and updated.
Required Skills
- Good communication.
- Knowledge of Purchase Orders and procurement processes.
- Proficiency in MS Excel, Word, and email communication.
Qualifications
- Bachelor's Degree in Commerce, Business Administration, or related field.
- 1–3 years of experience in purchase, procurement, or supply chain operations.
- Experience in manufacturing or trading companies preferred.
Key Performance Indicators (KPIs)
- Timely release of Purchase Orders.
- On-time material delivery follow-up.
- Vendor response and coordination effectiveness.
- Accuracy of purchase documentation.
- Reduction in material shortages and delivery delays.
Pay: ₹17,000.00 - ₹19,000.00 per month
Benefits:
Work Location: In person
