Key Responsibilities:-
1. Procurement Governance & Policy Management:
- Develop and implement procurement governance frameworks that align with organizational policies, internal control standards, and applicable regulatory requirements.
- Ensure all procurement activities adhere to established procurement policies, compliance standards, and audit expectations.
- Drive strategic sourcing initiatives to optimize costs while maximizing value and operational efficiency.
2. Strategic Sourcing & Procurement Execution:
- Oversee the complete procurement lifecycle, including demand planning, sourcing strategy, RFQ/RFP management, supplier evaluation, commercial negotiations, and contract award.
- Collaborate with business functions to identify sourcing requirements and develop effective procurement strategies.
- Identify, evaluate, qualify, and onboard new suppliers to strengthen the vendor ecosystem.
- Negotiate favorable commercial terms, pricing, service levels, and contractual conditions to achieve optimal business outcomes.
- Monitor procurement expenditure and identify opportunities for cost reduction and value creation.
3. Vendor Management & Performance Oversight:
- Design and manage a comprehensive vendor governance framework covering supplier onboarding, due diligence, qualification, and ongoing risk assessment.
- Establish vendor performance management mechanisms using clearly defined KPIs, SLAs, and regular performance reviews.
- Maintain an up-to-date centralized repository for vendor records, contracts, compliance documents, and supporting procurement documentation.
4. Contract Administration:
- Manage the end-to-end contract lifecycle, from commercial negotiations and drafting through execution, renewals, amendments, and closure.
- Ensure all agreements incorporate appropriate commercial terms, service level commitments, confidentiality provisions, and risk mitigation clauses.
- Partner closely with Legal and Compliance teams to ensure contracts comply with organizational policies and regulatory obligations.
5. Third-Party Risk & Compliance Management:
- Develop and execute robust vendor due diligence and third-party risk assessment processes covering financial stability, operational capability, legal compliance, cybersecurity, and regulatory requirements.
- Monitor supplier compliance with organizational standards and third-party risk management policies.
- Support internal and external audits by ensuring procurement documentation, vendor records, and compliance evidence are complete and audit-ready.
6. Business Partnership & Stakeholder Engagement:
- Collaborate with stakeholders across HR, Finance, IT, Operations, Facilities, and other business functions to understand procurement requirements and align sourcing strategies with business objectives.
- Provide expert guidance on supplier selection, commercial negotiations, contract structuring, and procurement best practices.
- Foster strong relationships with internal stakeholders and suppliers to ensure seamless procurement execution, service excellence, and vendor accountability.
7. Procurement Excellence & Reporting:
- Develop procurement dashboards and reporting frameworks to monitor spend analysis, supplier performance, savings realization, and procurement effectiveness.
- Identify and implement process improvements, automation initiatives, and industry best practices to enhance procurement efficiency and governance.
- Prepare and present periodic management reports highlighting procurement performance, vendor risk, cost optimization initiatives, and key procurement metrics to senior leadership.
