Project Executive (Team Support & Solutions)
Department
Project Management / Operations
Job Summary
The Project Executive (Team Support & Solutions) will be responsible for supporting project operations, coordinating with team members, resolving operational issues, monitoring project progress, and ensuring the smooth and timely execution of assigned projects.
The role requires strong coordination, communication, problem-solving, documentation, and team-support skills. The Project Executive will act as a key link between the project team, management, field employees, clients, and other stakeholders.
Key Responsibilities Project Coordination
- Coordinate day-to-day activities related to assigned projects.
- Support the Project Manager and management team in project execution.
- Monitor project activities, timelines, deliverables, and milestones.
- Coordinate with different departments and team members to ensure smooth workflow.
- Follow up on pending tasks and ensure timely completion.
- Maintain project-related records, reports, and documentation.
- Assist in preparing project plans, schedules, presentations, and progress reports.
Team Support
- Provide regular operational and administrative support to project teams.
- Act as a point of contact for team members regarding project-related requirements.
- Identify challenges faced by employees and coordinate appropriate solutions.
- Provide guidance and assistance to field and office teams whenever required.
- Maintain effective communication between management and project teams.
- Monitor team requirements and escalate critical issues to the appropriate authority.
Problem Solving & Solutions
- Identify operational issues affecting project execution.
- Analyze problems and coordinate with relevant departments to develop practical solutions.
- Provide timely support to employees and project teams.
- Follow up on unresolved issues until appropriate closure.
- Maintain records of recurring issues and recommend improvements.
- Support management in implementing process improvements and operational solutions.
Reporting & Documentation
- Prepare daily, weekly, and monthly project reports.
- Collect and consolidate information from different team members and departments.
- Maintain accurate project databases and documentation.
- Prepare meeting notes, action points, and follow-up reports.
- Track project performance against assigned targets.
- Ensure timely submission of reports to management.
Communication & Coordination
- Coordinate with clients, vendors, employees, partners, and other stakeholders as required.
- Draft professional emails, letters, notices, reports, and project-related communications.
- Organize and coordinate project meetings.
- Communicate project updates, instructions, and important information to team members.
- Maintain professional relationships with internal and external stakeholders.
Required Qualifications
- Bachelor's degree in Business Administration, Management, Project Management, Operations, or a related field.
- 1–3 years of experience in project coordination, operations, administration, team management, or a similar role is preferred.
- Freshers with strong communication and organizational skills may also be considered.
Required Skills
- Strong communication and interpersonal skills.
- Excellent coordination and follow-up abilities.
- Good problem-solving and decision-making skills.
- Strong organizational and time-management skills.
- Proficiency in MS Office, Google Workspace, and documentation tools.
- Ability to prepare professional reports and presentations.
- Ability to manage multiple tasks simultaneously.
- Strong attention to detail.
- Ability to work effectively under pressure and meet deadlines.
Key Performance Indicators (KPIs)
- Timely completion of project activities.
- Effective team coordination and support.
- Resolution time for operational issues.
- Accuracy and timeliness of project reports.
- Successful completion of project milestones.
- Stakeholder and team satisfaction.
- Effective implementation of operational solutions.
- Reduction of recurring project-related issues.
Personal Attributes
The ideal candidate should be:
- Proactive and solution-oriented.
- Responsible and dependable.
- Organized and detail-oriented.
- A strong team player.
- Confident in communication.
- Adaptable and willing to take initiative.
- Capable of handling pressure and multiple priorities.
- Focused on achieving project and organizational objectives.
Reporting To: Project Manager / Project Head / Management
Location: Barasat
Employment Type: Full-Time
Salary: As per company standards and candidate's experience
Pay: ₹12,000.00 - ₹16,000.00 per month
Work Location: In person
