Role Objective
The objective of hiring this role is to create better speed, discipline, and consistency in day-to-day office operations.
The role will directly support the team in completing important backend tasks faster, especially around invoicing, accounts coordination, advisor follow-ups, and documentation. This will help senior team members focus on higher-priority work while ensuring routine operational tasks do not get delayed.
The role will also ensure that the office remains clean, organised, well-managed, and fully functional at all times.
Key Responsibilities
1. Invoicing & Accounts Support – Primary Responsibility
- Help in preparing and updating calculation sheets.
- Coordinate with advisors for pending documents required for invoicing.
- Follow up with advisors for pending payments.
- Maintain and update the payments sheet on a daily basis.
- Collect invoices and upload them to the required folder.
- Follow up for vendor and online payments.
- Track pending invoice-related information and ensure timely closure.
- Help resolve account queries by collecting required invoices, payment details, documents, and supporting information.
- Support the team in completing invoicing within the defined timelines.
2. Advisor Coordination
- Follow up with advisors for pending documents.
- Follow up with advisors for pending payments.
- Upload policy documents as required.
- Maintain proper records of advisor-related documents and payment status.
- Ensure no advisor-related invoicing task remains pending without follow-up.
3. HR Support
- Track daily attendance and update leave requests in the attendance sheet.
- Post recruitment requirements on hiring portals as needed.
- Call candidates and coordinate interviews.
- Follow up regularly for hiring requirements.
- Maintain employee documentation and records during onboarding.
- Coordinate laptop, SIM card, and other joining requirements for employees.
4. Admin Support
- Ensure the office is neat, clean, and tidy throughout the day.
- Conduct office cleanliness checks three times a day.
- Check stationery and housekeeping requirements daily.
- Arrange required items from Vikhroli or other nearby vendors as needed.
- Handle courier, printing, filing, and physical documentation.
- Maintain records of office assets and equipment.
- Coordinate appliance maintenance, laptop repair/replacement, and other office equipment requirements.
- Ensure office equipment and essential supplies are always up to date and functional.
5. Vendor & Documentation Coordination
- Support vendor documentation for Razorpay onboarding.
- Maintain proper records of invoices, bills, vendor details, and office documents.
- Follow up with relevant people to ensure no documentation, payment, or vendor task remains pending.
Pay: ₹12,000.00 - ₹20,000.00 per month
Benefits:
- Food provided
- Health insurance
- Paid sick time
Work Location: In person
