Job Purpose
To provide comprehensive administrative, secretarial, and coordination support to the Managing Director, ensuring efficient management of schedules, communications, meetings, and confidential matters.
Key Responsibilities
- Manage and maintain the MD's calendar, appointments, meetings, and travel schedules.
- Screen, prioritize, and manage incoming calls, emails, and correspondence on behalf of the MD.
- Prepare, draft, and review letters, reports, presentations, meeting agendas, and other business documents.
- Coordinate internal and external meetings, including scheduling, venue arrangements, and follow-up actions.
- Record meeting minutes and track the implementation of action points.
- Handle confidential documents and sensitive information with the highest level of discretion.
- Coordinate with department heads and branch managers to gather reports and business updates required by the MD.
- Monitor and follow up on tasks, projects, and commitments assigned by the MD.
- Organize business travel arrangements, accommodation, itineraries, and expense records.
- Maintain proper filing systems for physical and electronic documents.
- Assist in preparing management reports, MIS reports, and presentations for review meetings.
- Act as a communication link between the MD and internal/external stakeholders.
- Ensure timely circulation of management directives and follow-up on compliance.
- Support the MD in organizing corporate events, meetings, and business visits.
- Perform any other administrative or coordination duties assigned by the MD.
Qualification
- Bachelor's Degree in Business Administration, Commerce, Management, or related field.
- Additional certification in Secretarial Practice or Administration is preferred.
Experience
- 3–8 years of experience as Office Secretary, Executive Secretary, Personal Assistant, or similar role.
- Experience supporting senior management/executives is preferred.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Ability to maintain confidentiality and professionalism.
- Strong follow-up and coordination skills.
- Ability to multitask and work under pressure.
- Good interpersonal and stakeholder management skills.
- Attention to detail and accuracy.
Key Competencies
- Confidentiality & Integrity
- Professionalism
- Planning & Organizing
- Communication Skills
- Decision Support
- Relationship Management
- Problem Solving
- Time Management
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
Work Location: In person
