Job Title: Project Coordinator
Experience: 2 +Years
Employment Type: Full-Time
Location: Udaipur
Department: Project Management
Job Summary
We are looking for a proactive and organized Project Coordinator to support the planning, execution, and successful delivery of projects across multiple teams. The ideal candidate will coordinate project activities, track progress, manage documentation, facilitate communication among stakeholders, and ensure projects are delivered on time and within scope.
The Project Coordinator will work closely with Project Managers, Business Analysts, Developers, QA teams, and clients to ensure seamless project execution while maintaining high standards of quality and efficiency.
Key ResponsibilitiesProject Coordination
- Assist Project Managers in planning, executing, and monitoring multiple projects simultaneously.
- Coordinate project schedules, milestones, deliverables, and resource allocation.
- Track project progress and identify potential risks or delays.
- Ensure project documentation is accurate, organized, and up to date.
- Maintain project plans, timelines, and status reports.
Stakeholder Communication
- Serve as a point of contact between clients, project teams, and internal stakeholders.
- Schedule and coordinate meetings, workshops, and project reviews.
- Prepare meeting agendas, record minutes, and track action items.
- Communicate project updates, risks, and dependencies to stakeholders.
Project Documentation
- Maintain project documentation, including:
- Project plans
- Status reports
- Requirement documents
- Risk and issue logs
- Change requests
- Meeting minutes
- Ensure documentation complies with organizational standards.
Project Monitoring
- Monitor project timelines, deliverables, and budgets.
- Track project KPIs and prepare regular progress reports.
- Identify project bottlenecks and escalate issues when necessary.
- Support project governance and compliance activities.
Cross-Functional Collaboration
- Collaborate with Product Owners, Business Analysts, Developers, QA Engineers, UI/UX Designers, and DevOps teams.
- Coordinate resource availability and task assignments.
- Ensure effective communication across departments.
Agile Project Support
- Participate in Agile/Scrum ceremonies, including:
- Sprint Planning
- Daily Stand-ups
- Sprint Reviews
- Retrospectives
- Assist in maintaining project backlogs and sprint tracking.
Risk & Issue Management
- Identify project risks and dependencies.
- Maintain risk and issue registers.
- Coordinate mitigation plans with project stakeholders.
- Escalate critical issues to Project Managers.
Reporting
- Generate weekly and monthly project status reports.
- Prepare dashboards and presentations for management.
- Track project KPIs and resource utilization.
- Support project audits and performance reviews.
Required Technical SkillsProject Management
- Project Coordination
- Project Planning
- Resource Management
- Risk Management
- Issue Tracking
- Change Management
Project Management Tools
- Microsoft Project
- Jira
- Azure DevOps
- Trello
- Asana
- Monday.com
- Microsoft Office Suite
Documentation
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Confluence
- SharePoint
Reporting
- Dashboard Preparation
- Project Status Reporting
- KPI Tracking
- MIS Reporting
Methodologies
Required Qualifications
- Bachelor's degree in Business Administration, Computer Science, Engineering, Information Technology, or a related field.
- 2–5 years of experience as a Project Coordinator, Project Analyst, PMO Coordinator, or similar role.
- Experience supporting software development or IT projects.
- Knowledge of Agile, Scrum, and SDLC methodologies.
- Experience using Jira, Azure DevOps, Microsoft Project, or similar project management tools.
- Strong documentation and reporting skills.
- Excellent organizational and multitasking abilities.
Preferred Qualifications
- PMP, CAPM, Scrum Master, or Agile certifications are an advantage.
- Experience coordinating cloud, software development, or digital transformation projects.
- Knowledge of project budgeting and resource planning.
- Experience with Power BI or Excel reporting.
- Familiarity with DevOps practices and release management.
Soft Skills
- Excellent communication and interpersonal skills.
- Strong organizational and time management abilities.
- Analytical and problem-solving mindset.
- Ability to manage multiple projects simultaneously.
- Strong attention to detail.
- Ability to work independently and collaboratively.
- Proactive approach to identifying and resolving issues.
- Strong stakeholder management skills.
- Adaptability in a fast-paced environment.
- High level of accountability and ownership.
Key Performance Indicators (KPIs)
- On-time project delivery
- Project milestone completion
- Documentation accuracy
- Stakeholder satisfaction
- Risk and issue resolution time
- Resource utilization
- Project reporting accuracy
- Team coordination effectiveness
Work Location: In person
