Key Responsibilities
Administrative Support
- Manage the Medical Superintendent's daily schedule, appointments, meetings, and official engagements.
- Screen and prioritize incoming calls, emails, and correspondence.
- Prepare, draft, and maintain official letters, memos, circulars, reports, and presentations.
- Organize and maintain confidential files, records, and documents.
- Handle incoming and outgoing communications efficiently.
Meeting Coordination
- Schedule departmental meetings, medical committee meetings, and review meetings.
- Prepare meeting agendas in consultation with the Medical Superintendent.
- Record minutes of meetings (MOM) and circulate them to concerned departments.
- Follow up on action points and ensure timely closure of pending tasks.
Coordination & Communication
- Coordinate with doctors, department heads, nursing services, and administrative departments.
- Facilitate communication between the Medical Superintendent and various stakeholders.
- Assist in organizing inspections, audits, accreditation activities, and official visits.
- Coordinate with government authorities, regulatory bodies, and external agencies when required.
Documentation & Record Management
- Maintain records related to medical staff, committees, policies, and hospital administration.
- Ensure proper filing and retrieval of documents.
- Maintain updated databases and reports as directed by the Deputy Medical Superintendent.
Office Management
- Monitor office supplies and coordinate procurement requirements.
- Arrange travel, accommodation, and logistics for official visits if required.
- Ensure smooth day-to-day functioning of the Deputy Medical Superintendent's office.
Qualification
- Master's Degree in Administration, Healthcare Management, Business Administration, or related field
Experience
- 1- 2 years of experience as Executive Secretary, Personal Assistant, or Administrative Coordinator, preferably in a hospital or healthcare setting.
For job opportunities please contact HR @ 9150034777
Pay: ₹17,000.00 - ₹20,000.00 per month
Work Location: In person
