We are seeking a poised, highly organized, and experienced Front Office Executive to serve as the face of our company. In this role, you will be the first point of contact for guests, clients, and vendors. You will manage our front desk operations, handle multi-line phone systems, and provide essential administrative support.
The ideal candidate will possess excellent communication skills, a professional demeanor, and a proven track record in front-desk management.
Key Responsibilities
- Front Desk Management: Greet visitors, clients, and job applicants warmly; determine the nature of their business and direct them to the appropriate person or department.
- Call Handling: Answer, screen, and forward incoming phone calls while providing basic information when needed.
- Correspondence & Mail: Sort and distribute daily mail, deliveries, and couriers. Manage outgoing mail and log tracking details.
- Administrative Support: Assist HR and admin teams with basic clerical duties, including data entry, scanning, photocopying, and filing.
- Meeting Room Coordination: Schedule, manage, and maintain the cleanliness of conference rooms and visitor lounge areas.
- Office Inventory: Monitor and maintain front-office supplies and reception materials (brochures, forms, etc.).
Requirements & Qualifications
- Experience: Minimum of 1 to 3 years of proven work experience as a Front Office Executive, Receptionist, or a similar administrative role.
- Education: Bachelor’s degree in any stream (High school diploma with exceptional experience will also be considered).
- Communication: Excellent verbal and written communication skills in English (and any local language required).
- Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience handling EPABX or multi-line phone systems is a plus.
- Appearance & Demeanor: Professional dress code, grooming, and a customer-service-oriented attitude.
- Skills: Strong organizational abilities, multi-tasking skills, and the capacity to handle stressful situations with grace.
Pay: ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
