Key Responsibilities
Reception & Front Office
- Manage the reception desk and serve as the first point of contact for visitors and callers.
- Receive and direct visitors professionally, and handle routine enquiries with poise and confidence.
- Manage appointments, meetings, incoming/outgoing calls, couriers, and correspondence.
- Maintain a professional, welcoming, and well-organized front-office environment at all times.
Documentation & Submissions
- Prepare letters, applications, forms, official communications, and other business documents.
- Fill and submit online/offline forms for government departments, banks, institutions, and other organizations.
- Compile supporting documents, prepare checklists, and ensure submissions are complete and accurate.
- Handle printing, scanning, photocopying, PDF preparation, and document formatting.
- Track submissions, acknowledgements, reference numbers, deadlines, and follow-ups.
- Visit relevant offices/institutions as required for routine document submission and follow-up.
Office Administration & Records
- Maintain organized physical and digital files and company records.
- Manage document repositories, templates, and filing systems.
- Maintain stationery, office supplies, and basic administrative inventory.
- Coordinate courier, printing, office maintenance, and routine service requirements.
- Maintain basic administrative records, bills, receipts, and office-related documentation.
Management Support
- Provide administrative and documentation support to the Founder and management team.
- Draft, proofread, and format documents, meeting materials, presentations, and correspondence with a high standard of accuracy.
- Coordinate meetings, maintain action points, and follow up on pending activities.
- Communicate and coordinate with consultants, vendors, government offices, and other stakeholders.
Required Skills & Qualifications
- 5+ years of experience in reception, front-office management, office administration, or back-office operations.
- Any Graduate; B.Com, BBA, BA, B.Sc, or equivalent preferred.
- Excellent verbal and written communication skills, with the confidence to interact with senior stakeholders and visitors.
- Strong drafting skills — able to independently compose clear, professional letters, emails, and official correspondence.
- Presentable and well-groomed, with a polished, professional appearance suited to a client- and visitor-facing role.
- Good spoken and written English; Telugu proficiency required; Hindi is an advantage.
- Proficiency in MS Word, Excel, PowerPoint, Google Workspace, and email communication.
- Good typing, internet research, online form-filling, and PDF/document-handling skills.
- Strong attention to detail and accuracy.
Candidate Profile
We are looking for someone who is:
- Presentable, polished, and confident in a front-facing role.
- Articulate, with strong interpersonal and communication skills.
- A capable and precise writer/drafter of official communication.
- Organized, responsible, and experienced in independently running a front office.
- Detail-oriented and accurate.
- Proactive, and comfortable managing multiple administrative priorities.
- Trustworthy and able to maintain confidentiality.
- Preference will be given to women candidates.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
