Accountant — Roles & Responsibilities
An Accountant in a modular furniture organization is responsible for maintaining accurate financial records, processing transactions, monitoring receivables and payables, supporting costing, and ensuring proper financial control of the business.
1. Accounting & Bookkeeping
- Record daily financial transactions accurately.
- Maintain ledgers for income, expenses, purchases, sales, assets, liabilities, and other accounts.
- Post journal entries and adjustment entries.
- Maintain proper supporting documents for all transactions.
- Ensure accounting records are complete and up to date.
2. Purchase & Supplier Accounting
- Record purchase invoices and supplier bills.
- Verify invoices against Purchase Orders and Goods Receipt records.
- Check quantities, rates, taxes, and payment terms.
- Maintain supplier ledgers.
- Prepare supplier payment schedules.
- Follow up on invoice discrepancies with Purchase and Stores.
3. Sales & Customer Accounting
- Prepare and record customer invoices based on approved billing information.
- Maintain customer ledgers.
- Track outstanding receivables.
- Follow up with project/sales teams regarding pending customer payments.
- Reconcile customer accounts and resolve discrepancies.
4. Accounts Payable
- Process supplier invoices for payment.
- Verify supporting documents and approvals.
- Prepare payment requests as per agreed credit terms.
- Maintain accounts payable ageing.
- Coordinate with management for payment priorities.
- Ensure timely and accurate supplier payments.
5. Accounts Receivable
- Monitor customer outstanding balances.
- Prepare receivables ageing reports.
- Track advances, retention amounts, and pending invoices where applicable.
- Follow up for overdue payments.
- Reconcile customer statements.
- Report significant overdue amounts to management.
6. Bank & Cash Management
- Maintain bank and cash transaction records.
- Perform regular bank reconciliations.
- Monitor cash balances.
- Record receipts and payments.
- Maintain petty cash and supporting vouchers.
- Ensure proper authorization for payments.
7. Payroll Support
- Coordinate payroll-related accounting activities.
- Verify attendance/payroll information received from HR.
- Record salary and statutory deductions.
- Maintain payroll-related accounting records.
- Coordinate salary payments and employee advances where applicable.
8. Tax & Statutory Compliance
Depending on the organization's applicable requirements:
- Prepare information required for GST and other tax filings.
- Maintain proper tax invoices and supporting records.
- Reconcile input/output tax data.
- Coordinate with tax consultants/CA for statutory returns.
- Ensure accounting records are maintained for statutory requirements.
9. Project & Furniture Costing Support
For modular furniture projects, support management by tracking:
- Material costs
- Hardware costs
- Labour costs
- Production costs
- Transportation costs
- Installation costs
- Subcontractor costs
- Project expenses
- Compare actual project costs against approved budgets.
- Highlight significant cost variances.
10. Inventory Accounting
- Coordinate with Stores regarding inventory records.
- Reconcile physical stock with accounting/ERP records.
- Monitor inventory valuation.
- Record stock adjustments with proper approval.
- Support periodic stock audits.
- Identify unusual inventory variances.
11. Expense Control
- Verify expense claims and supporting documents.
- Record factory, office, logistics, travel, maintenance, and other expenses.
- Monitor expenses against approved budgets.
- Highlight unusual or excessive expenses.
- Ensure expenses are properly authorized.
12. Reconciliation
Regularly reconcile:
- Bank accounts
- Customer accounts
- Supplier accounts
- GST/tax accounts
- Inventory
- Advances
- Inter-company accounts where applicable
- Project accounts
Investigate and resolve discrepancies promptly.
13. MIS & Management Reporting
Prepare reports such as:
- Daily/weekly cash position
- Receivables ageing
- Payables ageing
- Sales report
- Purchase report
- Expense report
- Project profitability
- Cost variance
- Inventory valuation
- Bank reconciliation
- Monthly P&L support
14. Audit Support
- Maintain proper accounting records for internal and external audits.
- Provide supporting documents requested by auditors.
- Reconcile audit queries.
- Implement approved accounting corrections.
- Maintain organized financial documentation.
15. Internal Financial Controls
- Ensure transactions follow approved authorization procedures.
- Maintain segregation of duties where applicable.
- Prevent duplicate payments and incorrect billing.
- Verify supporting documentation before processing transactions.
- Maintain confidentiality of financial information.
Key KPIs
An Accountant can be evaluated on:
- Accounting accuracy
- Timeliness of monthly closing
- Bank reconciliation accuracy
- Receivables collection/ageing
- Payables accuracy
- Invoice processing turnaround time
- Tax compliance
- Inventory reconciliation accuracy
- Project cost-reporting accuracy
- Audit observations
- Reduction in accounting discrepancies
- Timeliness of MIS reporting
Pay: ₹8,597.17 - ₹41,725.77 per month
Work Location: In person
