Job Description – Commercial Executive
Company: Sewing Systems Pvt. Ltd.
Location: Residency Road Bengaluru
Position Summary
Sewing Systems Pvt. Ltd. is seeking a proactive and organized Commercial Executive to support the company’s commercial operations by coordinating customer orders, preparing commercial documentation, monitoring dispatches, and maintaining effective communication with customers and internal departments. The ideal candidate should possess strong administrative and coordination skills with a good working knowledge of MS Excel, Outlook, and basic export procedures.
Key Responsibilities
Commercial Documentation
* Prepare and issue Proforma Invoices accurately and promptly.
* Forward Proforma Invoices and other commercial documents to customers.
* Maintain records of all Proforma Invoices and customer correspondence.
Order Coordination
* Coordinate with the warehouse and logistics team to ensure timely dispatch of customer orders.
* Monitor the status of customer orders from receipt through dispatch.
* Ensure all dispatch-related documentation is complete before shipment.
Customer Communication
* Provide customers with regular updates regarding order status, production progress, and expected dispatch dates.
* Respond promptly to customer enquiries related to order execution.
* Coordinate with the Sales Team to ensure customer requirements are fulfilled.
Export Documentation
* Assist in the preparation and coordination of export documentation.
* Liaise with freight forwarders,
* Maintain export-related records and documentation.
Inventory Management
* Maintain inventory records for office-held materials including:
* Machine spare parts
* Sample materials
* Product literature
* Demonstration items
Reporting & Administration
* Maintain accurate commercial records using Microsoft Excel.
* Use Microsoft Outlook effectively for customer communication and internal coordination.
* Generate periodic reports on order status, pending dispatches, and inventory.
* Perform any other commercial or administrative responsibilities assigned by the Management.
Qualifications
* Graduate in Commerce, Business Administration, or any equivalent discipline.
* 2–4 years of experience in commercial operations, customer service, logistics coordination, or export documentation.
* Experience in a manufacturing or trading organization will be preferred.
Required Skills
* Good working knowledge of Microsoft Excel and Microsoft Outlook.
* Basic understanding of export documentation and commercial procedures.
* Strong communication and coordination skills.
* Ability to work independently
Salary estimate
Basic - between23-25 K per month
PF at 12.5 % extra
Conveyance-2-3 K per month
Annual Bonus
Gratuity
Pay: Up to ₹25,000.00 per month
Work Location: In person
