About SHEOWS
SHEOWS is a leading NGO dedicated to the rescue, rehabilitation, and care of destitute and abandoned elderly individuals providing medical support, shelter, and dignity to vulnerable elders across our centers.
About the Role
We are looking for a proactive, mission-aligned Executive & Project Coordinator to serve as a dual-function strategic partner managing CEO-level executive operations while driving on-ground project coordination across centers. This role demands exceptional organisational agility, stakeholder management, and a deep commitment to the development sector.
Key Responsibilities
Executive Support
- Manage CEO's calendar, correspondence, travel, and scheduling; filter and prioritise communications
- Draft agendas, record minutes, and ensure timely follow-up on action items
- Prepare board-level documents, executive briefings, and strategic presentations
- Maintain confidential files and handle sensitive information with complete discretion
Project Coordination & Implementation
- Coordinate day-to-day project activities across assigned centers; ensure timely implementation
- Monitor project progress, identify operational gaps, and escalate with solutions
- Support field teams in smooth execution of program interventions
- Drive special initiatives end-to-end as directed by the CEO
Reporting & Documentation
- Produce high-quality project reports, monthly/quarterly updates, and donor documentation
- Maintain accurate data sheets, attendance logs, activity reports, and field visit records
- Draft case studies, success stories, and audit-ready documentation
Monitoring & Evaluation
- Track project indicators and ensure data accuracy across all reporting cycles
- Support assessments, surveys, monitoring visits, and program evaluations
- Provide feedback loops to improve program quality and impact
Meeting & Event Coordination
- Organise board meetings, internal events, conferences, and CEO speaking engagements
- Handle all logistics, materials, and follow-up with meticulous attention to detail
Communication & Stakeholder Management
- Serve as the primary liaison between the CEO and board members, donors, government officials, partners, and field teams
- Draft and send communications on behalf of the CEO at a high standard of professionalism
- Cascade key priorities and messages effectively across the organisation
Administrative & Operational Support
- Support procurement, compliance, and policy adherence across projects
- Assist with donor documentation, proposal inputs, and audit preparations
- Participate in training programmes and community outreach as required
Skills & Competencies
- Executive & Calendar Management | Stakeholder Coordination | Board-Level Communication
- Project Planning & Execution | Monitoring & Evaluation | Field Coordination
- Report Writing & Documentation | Research & Analytical Thinking
- Donor Compliance & Audit Readiness | Confidentiality & Discretion
- MS Office | Google Workspace | Zoom | Slack | Canva
- Mission-driven | Detail-oriented | Ability to work independently
Qualifications & Experience
- Bachelor's degree in B.Sc / B.Com / BBA or equivalent (mandatory)
- Postgraduate preferred: MBA / MSW / MPH or equivalent
- 1–5 years in executive support, project coordination social sector strongly preferred
- Strong written and verbal communication in English; Hindi proficiency preferred
- Fresh graduates and entry-level candidates are welcome to apply, provided they demonstrate the right skill set.
What We Offer
- Competitive salary commensurate with experience
- Paid sick leave
- Exposure to high-impact, community-driven strategic work
- Professional development in a values-driven, collaborative culture
Pay: ₹35,000.00 - ₹70,000.00 per month
Work Location: In person
