Office Executive Duties and Responsibilities:
- Drafting all type of administrative documents including letters/ memo/ emails etc.
- Filing paperwork for various departments and maintaining a systematic database of filing, including all project-related and client-related documents, approvals, correspondence, agreements, and office records in an organized filing system.
- Liaising with local government authorities, statutory departments to ensure timely completion of work.
- Managing all vendor supplies including housekeeping/ stationary/ pantry/ office supplies, etc to make sure that all supplies have been procured with approvals on timely basis.
- Monitoring daily work of office building, identifying bottlenecks, and taking corrective action to ensure smooth execution.
- Coordinating with maintenance staff/ contractors for the upkeep of the building's mechanical, electrical, and plumbing (MEP) systems, and overseeing day-to-day facility/ building maintenance.
- Coordinating with the Accounts team on vendor bills, purchase orders, payments, documentation, and other financial processes related to projects.
- Preparing and maintaining MIS reports for all assigned tasks based on execution of work in progress, tracking progress, pending activities, and completed work, and submitting periodic updates to management.
- Maintain petty cash
- Receiving complaints and resolving problems (inhouse), ensuring timely closure of operational issues, and maintaining effective communication with vendors to close any complaints raised.
- Performing any other operational or administrative responsibilities assigned by management from time to time.
Skills Required:
- Excellent communication skills
- Firm grasp of company policies
- Multitasking and ability to work under pressure
- Punctuality and time management skills
- Proficiency in Microsoft Office (including MS Word, Excel, Outlook).
- Basic working knowledge of building systems - mechanical, electrical, and plumbing (MEP) - will be preferred
- Working knowledge of AutoCAD - will be preferred
Min Qualifications:
- B. Com Graduate with ICSE background OR Diploma or Degree in Electrical/ Mechanical Engineering
- Legal background (training/course) will be an added advantage.
Job Type: Full-time
Schedule:
Experience:
- 4-5 years prior experience in an administrative role.
IMPORTANT INSTRUCTION: PLEASE SHARE YOUR UPDATED RESUME WITH DETALED JOB RESPONSIBILITIES IN YOUR CURRENT COMPANY / OTHER PRIOR COMPANIES AND EMAIL TO - [email protected] (please send the email to this email address for next communication)
Pay: ₹35,000.00 - ₹40,000.00 per month
Work Location: In person
