Remote Administrative & Operations Coordinator
Location: Remote – IndiaJob Type: Full-timeSalary: ₹30000-50000 month
We are looking for a reliable and highly organized Administrative & Operations Coordinator to support a US-based home improvement company and real estate business.
This is not a sales or realtor position. The role mainly involves handling day-to-day administrative, accounting, client coordination, and back-office work. We need someone who takes ownership, follows up without being reminded, and can manage multiple responsibilities independently.
Key Responsibilities
- Prepare and send quotations and estimates to home improvement clients
- Create invoices and track outstanding and received payments
- Maintain accurate records of income, expenses, receipts, and vendor payments
- Coordinate with the company’s CPA and provide requested financial documents
- Follow up with clients regarding quotations, approvals, invoices, and payments
- Coordinate with contractors, vendors, and service providers
- Organize contracts, receipts, estimates, property documents, and client records
- Update spreadsheets, accounting software, CRM systems, and internal trackers
- Assist with scheduling appointments, inspections, meetings, and project follow-ups
- Provide back-office support for real estate activities, including maintaining property information, organizing documents, updating listings and databases, and coordinating with clients or other professionals
- Handle emails, phone calls, WhatsApp communication, and general administrative work
- Ensure that deadlines, pending tasks, and follow-ups are not missed
- Perform other administrative and operational tasks as needed
Required Skills and Experience
- At least 2 years of experience in administration, operations, bookkeeping, accounting support, or office coordination
- Strong written and spoken English
- Good knowledge of Microsoft Excel or Google Sheets
- Comfortable preparing quotations, invoices, expense reports, and payment trackers
- Experience with accounting software such as Zoho Books, QuickBooks, or similar software is preferred
- Comfortable learning new software and online systems
- Strong attention to detail and excellent follow-up skills
- Ability to work independently and manage several tasks at the same time
- Reliable internet connection, computer, and a quiet working environment
- Ability to work hours that substantially overlap with US Eastern Time
The Right Person for This Role
You should be practical, dependable, and willing to take responsibility for getting things completed. We are looking for an all-rounder who can understand the business, stay on top of pending work, communicate professionally, and bring organization to daily operations.
To Apply
Please submit your resume along with answers to the following questions:
- How many years of administrative or accounting-support experience do you have?
- Which accounting and office software have you used?
- Have you previously prepared quotations, invoices, or expense reports?
- Are you comfortable working hours aligned with US Eastern Time?
- What is your current location, and how soon can you start?
Pay: ₹30,000.00 - ₹50,000.00 per month
Work Location: In person
