We are a growing real estate third-party construction company based in the United States specializing in providing construction services primarily for hotels projects. We are seeking a highly organized Project Coordinator / Associate to oversee project tracking systems, coordinate team deliverables. This role requires strong construction knowledge, attention to detail, and the ability to ensure projects run smoothly from pre-construction through execution.
Key Responsibilities:
- Review and manage the Buyout Tracker and follow up with responsible parties
- Oversee and update the Submittal Tracker to ensure timely submissions and approvals
- Maintain the Email Tracker for project communications and outstanding action items
- Keep Lookahead Schedules accurate and up to date
- Maintain Checklist and Verification Trackers for project compliance
- Distribute meeting minutes promptly and ensure assigned tasks are followed through
- Manage the Deadline Tracker and ensure accountability across the team
- Serve as a Reviewer for all project documentation, verifying accuracy and completeness before submission
- Assist with bidding processes, including coordinating subcontractor outreach, collecting proposals, and preparing bid comparisons
Qualifications:
- Educational background in Management, Commerce, Accounting, or a related field
- Strong understanding of construction project workflows, bidding processes, and documentation procedures
- Proficiency in using project management and construction tracking tools (specific platform experience not required)
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Ability to work independently and ensure accountability in a remote team environment
Preferred Skills:
- Familiarity with buyout processes, submittal workflows, and lookahead schedules
- Experience with construction bidding and estimating software
- Strong attention to detail and ability to identify gaps or discrepancies in project deliverables
Benefits:
- Clear salary structure with no deductions (no PF or professional tax; full in-hand salary)
- Performance-based annual bonus opportunities
- 18 paid leaves per year + 9 Indian national holidays
- Opportunity to work directly with a U.S.-based construction company and gain international exposure
- Fast career growth opportunities in a rapidly expanding organization
- Learning and development through real project involvement from day one
- Collaborative and supportive team environment
- Stable, long-term career opportunity with a growing company
- Clear growth path with role expansion opportunities
- Opportunity to take ownership and help build new systems and processes
- 5-Day Working (Monday to Friday)
Freshers or candidates with 1-2 years of experience are preferred.
Only apply if you have strong verbal and written English communication skills and are eager to learn and grow.
Candidates must be based in Vadodara or surrounding locations.
Job Type: Full-time
- Work Location: In person (Vadodara, GJ)
- Office time:
- 5:00 PM – 2:00 AM (Work from Office)
- For Girls 5:00 PM - 11:00 PM (WFO) & 11:30 PM to 2:00 AM (WFH)
Industry
Job Type: Full-time
Pay: ₹25,000.00 - ₹30,000.00 per month
Application Question(s):
- How would you rate your English communication skills (verbal and written) on a scale of 1 to 10?
- Are you currently residing in Vadodara or in a nearby location?
- Are you comfortable working from the Vadodara office from 5:00 PM to 2:00 AM IST?
Work Location: In person
