Administrative Receptionist – Job Description
Location: Surat, Gujarat
Job Type: Full-Time | Work From Office
Working Hours: 10:00 AM – 7:00 PM
Job Summary
We are looking for a smart, responsible, well-organized, and professional Administrative Receptionist to manage front-desk operations, administrative coordination, employee support, and day-to-day office activities.
Key Responsibilities
- Manage reception and front-desk operations professionally.
- Welcome and assist visitors, clients, candidates, and guests.
- Handle incoming calls, messages, and basic email communication.
- Maintain visitor, courier, and office-related records.
- Coordinate incoming and outgoing courier/document dispatch.
- Manage office supplies, stationery, and basic inventory records.
- Maintain proper records of administrative expenses, bills, and vouchers.
- Coordinate with housekeeping and ensure office cleanliness and discipline.
- Ensure meeting rooms and common areas are ready when required.
- Maintain employee-related administrative records and checklists.
- Support HR with attendance, employee communication, joining formalities, and documentation when required.
- Coordinate food/lunch orders and maintain proper order, bill, and payment records.
- Follow up with vendors, service providers, and office support staff.
- Ensure office opening and closing procedures are completed properly.
- Maintain keys and other office assets responsibly.
- Support management and HR in daily administrative tasks.
- Prepare and update daily/weekly administrative reports.
- Ensure all assigned tasks are completed on time without repeated follow-up.
- Maintain confidentiality and professional behaviour at all times.
Required Skills
- Good communication and interpersonal skills.
- Basic knowledge of MS Excel, Word, Google Sheets, and WhatsApp.
- Good follow-up and coordination skills.
- Strong organizational and record-keeping ability.
- Professional appearance and positive attitude.
- Ability to handle multiple tasks and priorities.
- Responsible, punctual, and disciplined.
- Ability to work independently with minimum supervision.
Preferred Candidate
- 1–3 years of experience in Reception, Administration, Front Office, or HR Administration.
- Candidates with experience in a corporate office environment will be preferred.
- Must be comfortable with regular coordination and follow-ups.
Performance Expectations
- Reception and office operations should run smoothly every day.
- Administrative records and checklists must be updated regularly.
- Assigned work must be completed within the given timeline.
- Strong ownership and responsibility for office-related tasks.
- Minimum requirement for repeated follow-up from seniors.
Pay: ₹12,000.00 - ₹18,000.00 per month
Benefits:
Application Question(s):
- Your current Salary?
- Your expected salary?
- you are currently in surat?
Experience:
- admin: 1 year (Preferred)
- receptionist: 1 year (Preferred)
Location:
- Vesu, Surat, Gujarat (Preferred)
Work Location: In person
