Job Purpose
The Facility & Administration Executive is responsible for the upkeep and safety of the sports venue, ensuring smooth day-to-day maintenance operations, managing inventory and vendor relationships, and handling general administrative functions to support seamless venue operations.
Key Responsibilities
Venue Maintenance
- Conduct regular inspections of courts, turf, equipment, and common areas to ensure they are safe, clean, and in good working condition.
- Coordinate preventive and corrective maintenance for facility infrastructure (lighting, plumbing, HVAC, flooring, nets, goals, etc.).
- Schedule and supervise repair work, ensuring minimal disruption to venue operations and bookings.
- Maintain housekeeping and cleanliness standards across all venue areas, washrooms, and changing rooms.
- Ensure compliance with safety protocols, fire safety equipment checks, and statutory maintenance requirements.
- Maintain a maintenance log/checklist and escalate major repair needs to the Facility Manager.
Inventory & Vendor Management
- Track equipment and supplies stock; raise purchase requests as needed.
- Manage vendors for maintenance, housekeeping, and equipment supply.
- Verify vendor invoices and ensure timely payments and AMC renewals.
Administration
- Handle day-to-day administrative tasks including documentation, filing, and record maintenance.
- Support facility-related procurement, petty cash management, and expense tracking.
- Assist in onboarding new vendors/staff with necessary site inductions and access arrangements.
- Provide administrative support during events, tournaments, or community programs hosted at the venue.
Requirements
- Graduate in any discipline; a background in facility management or administration is a plus.
- 1-3 year of experience in facility maintenance, admin, or vendor management (sports/hospitality background preferred).
- Working knowledge of MS Office/Excel for inventory and record-keeping.
- Strong coordination and follow-up skills with the ability to manage multiple vendors simultaneously.
- Willingness to work on-site and flexible with weekend/evening shifts as per venue operating hours.
Key Skills
- Vendor negotiation and relationship management
- Inventory planning and stock control
- Facility upkeep and preventive maintenance awareness
- Documentation and administrative organization
- Problem-solving and on-ground coordination
Pay: ₹10,000.00 - ₹20,000.00 per month
Application Question(s):
- Total work experience as Admin Executive
- Current Inhand Salary
- Expected Salary CTC
- Total Notice Period
- Do you have your own bike
- Are you comfortable with Delhi NCR location
Work Location: In person
