About The Role
We are seeking a proactive, tech-savvy, and detail-oriented Executive Assistant to provide high-level administrative and operational support to senior management. The ideal candidate will be highly efficient in managing calendars, coordinating meetings, and handling confidential matters with discretion. Crucially, we are looking for a modern professional who actively leverages AI tools to streamline workflows, automate repetitive tasks, and boost overall productivity.
Key Responsibilities
- AI & Tech Integration: Utilize AI tools (such as ChatGPT, Claude, Microsoft Copilot, or automated scheduling assistants) to draft correspondence, summarize lengthy documents, conduct market research, and optimize daily administrative workflows.
- Calendar & Schedule Management: Manage the executive’s calendar, schedule meetings, and coordinate appointments seamlessly.
- Communication & Correspondence: Handle daily correspondence, emails, and follow-ups on behalf of the executive.
- Documentation & Reporting: Prepare high-quality presentations, reports, and briefing materials.
- Travel Coordination: Coordinate travel arrangements, detailed itineraries, and accommodations.
- Information Management: Maintain confidential documents and manage information flow in a timely and accurate manner.
- Stakeholder Liaison: Liaise with internal teams and external stakeholders to ensure smooth communication.
- Task Tracking: Track tasks and project deadlines and ensure timely completion of key deliverables.
- Logistics & Events: Assist in event planning, meeting logistics, and other administrative duties as needed.
Requirements
- Experience: 4–5 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- AI Literacy: Demonstrated proficiency or strong familiarity with modern AI productivity tools and prompts to enhance efficiency.
- Education: Bachelor’s degree in any discipline.
- Communication: Excellent communication skills — both written and verbal.
- Organization: Exceptional organizational and multitasking abilities with a keen eye for detail.
- Software: Highly proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Pay: ₹400,000.00 - ₹750,000.00 per year
Application Question(s):
- Do you have practical experience using modern AI tools (such as ChatGPT, Claude, or Microsoft Copilot) to draft correspondence, summarize documents, or optimize administrative workflows?
- How soon can you join us if selected?
Work Location: In person
