JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Admin Executive
Work Dynamics
The Admin Executive will be responsible for overseeing and managing administrative operations with a primary focus on soft services, asset management, and housekeeping functions. This role ensures smooth day-to-day facility operations and maintains high standards of workplace environment and service delivery.
Key ResponsibilitiesSoft Services ManagementCoordinate and oversee all soft services including housekeeping, pest control, landscaping, waste management, and pantry services. Ensure service providers meet agreed service level agreements and quality standards. Conduct regular inspections and audits of soft service delivery and implement corrective actions where necessary. Manage vendor relationships and monitor contract compliance for all soft service providers.
Asset ManagementMaintain comprehensive asset registers for furniture, fixtures, equipment, and other movable assets. Conduct periodic physical verification and reconciliation of assets across facilities. Coordinate asset tagging, tracking, and documentation in alignment with organizational policies. Manage asset lifecycle including procurement, deployment, maintenance, and disposal. Prepare reports on asset utilization, depreciation, and replacement requirements.
Housekeeping OperationsSupervise housekeeping staff and ensure cleanliness standards are maintained across all areas. Develop and implement housekeeping schedules, checklists, and quality control measures. Manage cleaning supplies inventory and ensure adequate stock levels. Address escalations related to housekeeping quality and implement improvement plans. Ensure compliance with health, safety, and hygiene protocols.
General AdministrationHandle administrative correspondence, documentation, and record-keeping. Coordinate with various departments to support operational requirements. Assist in managing office supplies, stationery, and consumables inventory. Support facilities-related projects and initiatives as required. Prepare regular reports on administrative operations, expenses, and performance metrics.
Required QualificationsEducation: Bachelor's degree in Business Administration, Facilities Management, or related field
Experience: 2-4 years of experience in administrative roles with exposure to facilities management, soft services, or asset management
Skills:
Strong organizational and multitasking abilities
Excellent communication and coordination skills
Proficiency in MS Office Suite (Excel, Word, PowerPoint)
Knowledge of asset management systems and processes
Vendor management and negotiation capabilities
Attention to detail and quality consciousness
Problem-solving and decision-making skills
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
