JOB VACANCY – ASSISTANT COORDINATORPosting: Bhubaneswar Office
Pradhan Industries invites applications for the post of Assistant Coordinator for its Bhubaneswar Office. The candidate will be responsible for assisting in day-to-day coordination, follow-up, reporting, documentation and communication between the Corporate Office, Rayagada Office and different plant/site units of the Organisation.
Position Details
Post: Assistant Coordinator
Posting Location: Bhubaneswar Office
Job Type: Full-time
Salary: ₹10,000/- to ₹15,000/- per month
Reporting To: Management / Concerned Senior Officials
Nature of Work
The role will mainly involve coordination, follow-up, meeting-related work, documentation, reporting and regular communication with concerned departments and officials. The candidate must be sincere, disciplined, punctual, responsible, willing to learn and capable of following up on assigned work in a timely and systematic manner.
Key Responsibilities
The selected candidate shall be responsible for the following works:
A. Meeting Coordination
- Schedule meetings as per instructions of the Management / Senior Officials.
- Inform all concerned persons regarding the date, time, venue and agenda of the meeting.
- Collect necessary reports, documents, data and updates before the meeting.
- Maintain proper attendance record of all meetings.
- Ensure that the meeting is properly organised and required documents are kept ready.
B. Agenda Preparation
- Prepare meeting agenda in consultation with the Management / concerned seniors.
- Include pending points from previous meetings.
- Include department-wise important matters requiring discussion, decision or approval.
- Keep the agenda clear, simple and properly arranged.
C. Minutes of Meeting
- Record the minutes of meetings properly and accurately.
- Note down the decisions taken during the meeting.
- Record instructions given by the Management / Senior Officials.
- Mention person-wise and department-wise responsibilities clearly.
- Mention target dates / timelines wherever applicable.
- Prepare the draft minutes in proper format and place the same for approval before circulation.
D. Circulation of Minutes
- Circulate the approved minutes of meeting to all concerned persons through email / WhatsApp / hard copy, as instructed.
- Ensure that all concerned persons have received the minutes.
- Maintain proper record of circulation for future reference.
- Keep all approved minutes properly filed date-wise and subject-wise.
E. Follow-up for Implementation
- Follow up with concerned departments and persons for implementation of the decisions recorded in the minutes.
- Track pending, completed, delayed and under-process points.
- Send reminders before the due date and on the due date.
- Follow up regularly over phone, email and WhatsApp wherever required.
- Escalate delayed, unattended or non-complied matters to the Management.
F. Action Taken Report
- Prepare Action Taken Report based on the minutes of meeting.
- Update the status of each point as completed, pending, delayed, under process or requiring Management decision.
- Submit regular status reports to the Management.
- Highlight delays, bottlenecks, non-response and matters requiring urgent attention.
G. Office Coordination and Documentation
- Coordinate with Corporate Office, Rayagada Office, plants, mines and different departments as per requirement.
- Maintain records, files, registers, follow-up sheets and pending work trackers.
- Prepare simple reports, statements and summaries as instructed.
- Draft simple emails, reminders, letters and official communications.
- Keep records arranged properly for easy reference and review.
H. Communication and Reporting
- Communicate politely but firmly with concerned persons and departments.
- Collect updates from departments and present them in proper format.
- Ensure timely reporting of assigned work to the Management.
- Avoid delay, miscommunication or concealment of facts.
- Maintain confidentiality of company matters and internal discussions.
Required Qualification
- Graduate in any discipline.
- Good communication skill in English, Hindi and Odia.
- Basic computer knowledge is compulsory.
- Working knowledge of MS Word, MS Excel, Email and WhatsApp communication is required.
- Candidate should be able to prepare basic reports, meeting notes, follow-up sheets and official emails.
Preferred Candidate Profile
The candidate should be:
- Sincere, disciplined and punctual.
- Good in coordination and follow-up.
- Able to maintain records and reports properly.
- Comfortable in communicating with different departments and officials.
- Able to understand instructions clearly and complete work within time.
- Polite in communication but firm in follow-up.
- Responsible, systematic and willing to learn.
- Capable of working under Management guidance.
Experience
Freshers may apply.
Candidates having prior experience in office coordination, administration, documentation, reporting, meeting coordination or follow-up work shall be preferred.
Salary
Salary shall be between ₹10,000/- to ₹15,000/- per month, depending upon qualification, experience, communication skill, computer knowledge and overall suitability of the candidate.
How to Apply
Interested candidates may send their resume to:
Email: [email protected]
Contact: +91-73384-05666
Pay: ₹10,000.00 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Internet reimbursement
- Leave encashment
- Work from home
Work Location: In person
