Position Overview
We are seeking a highly organized, proactive, and dependable Back Office Assistant to oversee our day-to-day administrative operations. In this role, you will wear multiple hats—managing office administration, handling basic financial processes like payroll and expense reports, and supporting internal recruitment and staff coordination.
This is a 100% onsite role located at our office in Parameshwari Nagar, Adyar, Chennai. Candidates must have a reliable commute to this location.
Key Responsibilities
1. Office & Staff Management
- Oversee daily office operations, ensuring a clean, organized, and professional working environment.
- Manage office supplies, inventory, and vendor relationships (maintenance, internet, utilities).
- Act as the primary point of contact for internal staff inquiries and coordinate team schedules or office events.
- Supervise support staff (housekeeping, security) to ensure smooth facilities operations.
2. Financial Administration
- Process monthly employee payroll accurately and ensure timely disbursements.
- Review, verify, and process employee expense reports and reimbursement claims.
- Maintain accurate records of daily office expenses and manage petty cash.
- Coordinate with the accounting team or external consultants for basic tax and financial documentation as needed.
3. Recruitment & HR Support
- Assist in the end-to-end recruitment process: posting job openings, screening resumes, and scheduling interviews.
- Coordinate onboarding processes for new hires, including documentation and workspace setup.
- Maintain updated digital and physical employee records (attendance, leaves, contracts).
Requirements & Qualifications
- Experience: 2–5 years of experience in office administration, back-office operations, or an executive assistant role.
- Education: Bachelor’s degree in Business Administration, Commerce, Human Resources, or a related field.
- Location: Must be able to reliably commute to Parameshwari Nagar, Adyar, Chennai daily.
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with basic payroll or HR software is highly preferred.
- Soft Skills: Strong multitasking abilities, excellent time management, discreet handling of confidential financial/HR data, and clear communication skills (English and Tamil preferred).
Job Details
- Job Type: Full-time, Permanent
- Work Location: Onsite (Parameshwari Nagar, Adyar, Chennai)
- Schedule: Day Shift (Monday to Saturday / Monday to Friday — Adjust based on your preference)
- Compensation: 15K or Competitive salary based on experience and skills.
Pay: ₹8,086.00 - ₹28,133.36 per month
Benefits:
Work Location: In person
