Key Responsibilities
1. Office Administration
- Ensure smooth day-to-day office administration.
- Maintain cleanliness, hygiene, and upkeep of office premises.
- Coordinate with office boys, housekeeping, security, guest house staff and maintenance teams.
- Ensure uninterrupted availability of office utilities and supplies.
2. Facility Management
- Monitor office infrastructure and maintenance requirements.
- Coordinate preventive and corrective maintenance activities.
- Liaise with vendors for electrical, plumbing, carpentry, HVAC, and civil work.
- Ensure timely resolution of facility-related issues.
3. Vendor Management
- Coordinate with vendors for office services and maintenance.
- Obtain quotations and compare costs.
- Process work orders and monitor vendor performance.
- Ensure timely renewal of Annual Maintenance Contracts (AMCs).
4. Asset Management
- Maintain records of company assets.
- Coordinate asset allocation and retrieval.
- Conduct periodic physical verification of assets.
- Report damaged or obsolete assets.
5. Procurement Support
- Raise purchase requisitions.
- Coordinate with vendors for office supplies.
- Maintain inventory of stationery, pantry items, and consumables.
- Ensure cost-effective procurement.
6. Guest House Management
- Coordinate Guest House bookings.
- Ensure cleanliness and readiness of rooms.
- Supervise housekeeping activities.
- Monitor Guest House inventory and maintenance.
- Coordinate with the Guest House Office Boy and vendors.
7. Travel & Accommodation
- Arrange employee travel bookings.
- Coordinate hotel reservations.
- Maintain travel records.
- Assist in travel-related administrative support.
8. Security & Safety
- Coordinate with security personnel.
- Monitor CCTV and access control systems (where applicable).
- Ensure compliance with fire and safety requirements.
- Coordinate mock drills and safety inspections.
9. Inventory Management
- Maintain stock of stationery and office consumables.
- Monitor minimum stock levels.
- Conduct monthly inventory checks.
- Prevent shortages and wastage.
10. Documentation & Records
- Maintain vendor database.
- Maintain AMC records.
- Prepare administrative reports.
- Maintain purchase and service records.
- Keep all administrative documentation updated.
11. Budget Monitoring
- Track administrative expenses.
- Verify vendor bills.
- Assist in budget planning.
- Identify opportunities for cost optimization.
12. Employee Support
- Address employee administration-related requests.
- Coordinate seating arrangements.
- Support office events and employee engagement activities.
- Ensure workplace readiness for new joiners.
Required Skills
- Office Administration
- Facility Management
- Vendor Management
- Procurement
- Inventory Management
- MS Office (Excel, Word, Outlook)
- Communication Skills
- Negotiation Skills
- Documentation
- Time Management
- Problem Solving
- Multi-tasking
Educational Qualification
Pay: ₹12,000.00 - ₹20,000.00 per month
Benefits:
- Flexible schedule
- Food provided
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
