Position Title: Accounts Executive
Department: Finance & Accounts
Industry: Manufacturing
Employment Type: Full-time
Reports To: Senior Accountant / Finance Manager
Job Summary
We are seeking an experienced Accounts Executive with a background in manufacturing finance to handle daily accounting operations. The ideal candidate will manage Accounts Payable (AP), Accounts Receivable (AR), physical and digital invoice/voucher documentation, and maintain strict statutory compliance for GST and TDS.
Key Responsibilities1. Accounts Payable (AP) & Factory Operations
- 3-Way Matching: Verify supplier and raw material invoices against Purchase Orders (POs) and Stores Inward / Goods Receipt Notes (GRN).
- Vendor Disbursements: Prepare weekly payment runs for raw material suppliers, freight contractors, and operational utility providers.
- Vendor Reconciliations: Perform routine vendor ledger reconciliations and resolve statement discrepancies before clearing payments.
- Job Work & Freight Billing: Review bills related to external job workers, sub-contractors, and transport companies.
2. Accounts Receivable (AR) & Dispatch Billing
- Sales Invoicing: Generate accurate tax invoices for finished goods dispatches, ensuring proper HSN codes, tax rates, and e-Way Bills / e-Invoices are attached.
- Payment Collection & Allocation: Follow up with corporate clients and distributors for timely collections; apply incoming cash receipts accurately.
- Customer Reconciliations: Conduct quarterly customer ledger reconciliations and coordinate with the sales team to address disputed balances.
3. Statutory Compliance: GST & TDS
- GST Management:
- Prepare data for GST return filings (GSTR-1 for sales dispatches, GSTR-3B for monthly tax liability).
- Perform ITC Reconciliations (GSTR-2B vs. Purchase Register) to ensure maximum Input Tax Credit claim without penalty risks.
- Generate e-Way Bills and e-Invoices on designated portals for all outgoing factory dispatches.
- TDS Compliance:
- Deduct TDS accurately at source on contractor bills (Section 194C), technical/professional fees (Section 194J), raw material purchases (Section 194Q), and plant/building rents (Section 194I).
- Assist in preparing data for quarterly TDS returns (Form 26Q / 27Q) and issuing Form 16A certificates to vendors.
4. Voucher Entry & Documentation
- Voucher Preparation: Create, verify, and book Journal Vouchers (JVs), Bank Vouchers, Cash Vouchers, and Credit/Debit Notes in the accounting system.
- Audit-Ready Filing: Systematically archive physical and digital files (POs, GRNs, Invoices, Delivery Challans, Tax Payment Challans, and Payment Vouchers) for easy retrieval during statutory and tax audits.
- Petty Cash Handling: Manage factory floor/office petty cash expenses, verify supporting bills, and book recurring journal entries.
Key Requirements & Qualifications
- Education: Bachelor’s degree in Commerce/Accounting (B.Com) or related field. M.Com / Inter-CA / Inter-CMA is a plus.
- Experience: 2–4 years of accounting experience, specifically within a manufacturing or production plant setup.
- Technical & Tax Skills:
- Strong operational command over GST (GSTR-1, GSTR-3B, GSTR-2B ITC matching, e-Way Bills, e-Invoicing).
- Solid practical knowledge of TDS sections, rates, and deduction thresholds.
- Proficiency in ERP/Accounting Software (e.g., Tally Prime, SAP, QuickBooks, or Zoho Books).
- Advanced MS Excel skills (VLOOKUP, XLOOKUP, Pivot Tables for large ledger reconciliations).
- Core Competencies:
- High attention to detail regarding numerical data and document verification.
- Strong understanding of manufacturing cost workflows (GRN to Payment).
- Clear verbal and written communication skills for interacting with suppliers, clients, and tax consultants.
Pay: From ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Leave encashment
- Paid time off
- Provident Fund
Work Location: In person
