Key responsibilities:
1. Vendor Sourcing, negotiation, material delivery and contractor deployment:
a. Sourcing accurate supplier contacts from online sources like google, chatgpt, indiamart, Justdial in the business related to Interior fit-out for residential and commercial sectors and visit the shop, showroom, outlet to establish vendor relationship and negotiate their rates, payment terms and delivery timelines aligning to the firm's procurement policy.
b.Work in coordination with internal project team and ensure timely delivery of materials and deployment of contractors at project site. Also work in close coordination with Finance team for releasing advances, running account and final payments to suppliers and contractors after the Project team certifies the same.
c. Raise and manage Purchase Orders (POs) for timely procurement.
2. Contract management, rate card management, purchase order management, payments coordination with finance team, material quality inspection:
a. Coordinate with eligible long-term vendors to sign new service contracts and renewal agreements, track contract lifecycle. Create and maintain standard itemized rate card templates across all the packages (for materials and services), create and issue purchase orders with terms and conditions for all supply and service purchases in accordance with vendor agreements and approved rate cards followed by coordination with the finance team to ensure timely payments.
b. Monitor vendor performance by conducting periodic site visits to do material quality surprise audits, flag discrepancies and communicate the same to suppliers and the project team.
c. Track procurement status and follow up with vendors for timely delivery and resolve procurement issues related to material quality and services, inconsistent performance resulting into irregular delivery by suppliers and contractors.
d. Build and maintain strong vendor relationships (including sourcing of alternate vendors)to ensure quality and timely delivery.
3. Cost saving initiatives, Data tracking and Periodic reporting.
a. Identify cost-saving opportunities while maintaining quality and service standards. Capture cost-saving across all the itemized rate cards.
b. Maintain records of quotations, purchase orders, invoices, agreements and documents required for vendor onboarding and coordinate with internal teams and vendors to ensure smooth business operations.
c. Periodic (monthly, quarterly, half-yearly and annual) Reporting of cost-saving, budget savings, cost avoidance and non-commercial efforts data. Assist Finance team with operational expense budget data for annual budget allocation.
Pay: ₹24,000.00 - ₹26,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Paid sick time
- Paid time off
- Work from home
Work Location: Hybrid remote in Kandivali East, Mumbai, Maharashtra
