We're looking for an Admin Executive to manage day-to-day facility operations and employee transportation. This is a hands-on, ground-level role — you'll be the go-to person for anything related to the physical office running smoothly.
Key Responsibilities
Facility Management
- Oversee AC servicing and troubleshooting (coordinate with AMC vendor for repairs/maintenance)
- Manage pantry operations — stock levels, supplier coordination, daily replenishment
- Monitor washroom cleanliness and supplies (toiletries, consumables)
- Maintain overall office hygiene and housekeeping standards
- Track and manage AMCs (AC, pest control, RO/water purifier, fire safety, etc.) — renewals, service schedules, vendor performance
- Manage inventory/stock of office supplies, stationery, and consumables
- Ensure housekeeping staff attendance, task allocation, and quality checks
Transportation
- Prepare and manage employee transport rosters
- Coordinate with cab/transport vendors on routes, timing, and issues
- Handle escalations related to delays, driver behaviour, vehicle condition
- Track transport costs and vendor billing/invoices
Vendor & Admin Coordination
- Liaise with multiple vendors (AC, housekeeping, pantry supplies, transport, AMC providers)
- Negotiate and renew vendor contracts/AMCs
- Maintain records of all vendor agreements, invoices, and service logs
- Support other general administrative tasks as needed (courier, front desk backup, event/office setup support)
Requirements
- Bachelor's degree (any stream)
- 0–2 years of experience in admin/facilities (freshers with strong communication welcome)
- Fluent in Kannada — mandatory, for vendor and local coordination
- Decent verbal and written communication in English
- Comfortable with MS Excel/Google Sheets for tracking rosters, stock, and vendor logs
- Ability to multitask and handle vendor escalations calmly
- Willing to work in the night shifts
- Willing to work two Saturdays in a month
Pay: ₹300,000.00 - ₹400,000.00 per year
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
