Call me at : 9701004495
1. Calendar & Meeting Management
- Manage the Medical Director’s daily schedule, appointments, and meetings.
- Coordinate internal and external meetings with doctors, department heads, consultants, and management.
- Prepare meeting agendas and required documents.
- Record and circulate minutes of meetings, wherever required.
- Follow up on action points arising from meetings and ensure timely closure.
2. Department Coordination
- Coordinate with various clinical and non-clinical departments for information and administrative requirements.
- Follow up with department heads regarding pending matters assigned by the Medical Director.
- Facilitate communication between the Medical Director and hospital departments.
- Escalate important or time-sensitive matters to the Medical Director.
3. Documentation & Correspondence
- Draft official letters, emails, notices, memos, and other communications as instructed.
- Maintain proper records of correspondence and important documents.
- Prepare reports, presentations, MIS, and other management information as required.
- Maintain organized physical and electronic filing systems.
4. Medical Administration Support
- Assist the Medical Director in coordinating medical administrative activities.
- Support coordination with consultants, doctors, nursing, pharmacy, diagnostics, and other clinical departments.
- Follow up on medical administration-related requirements and pending issues.
- Assist in preparing information required for management reviews and hospital meetings.
5. Hospital Administration Support
- Coordinate with Administration, HR, Finance, Billing, Stores, Pharmacy, Maintenance, Security, and other support departments as required.
- Assist in monitoring administrative issues and ensuring timely follow-up.
- Support implementation and communication of management decisions.
- Assist in coordination of hospital events, inspections, meetings, and official visits.
6. MIS & Reporting
- Collect information and prepare daily, weekly, and monthly reports as required.
- Maintain department-wise pending/action-point trackers.
- Follow up with concerned departments for timely submission of reports.
- Assist in preparing management presentations and review reports.
7. Follow-up & Task Monitoring
- Maintain a tracker of instructions and action points given by the Medical Director.
- Follow up with concerned personnel/departments for completion of assigned tasks.
- Highlight delays, critical issues, and pending matters to the Medical Director.
- Ensure important communications and instructions are appropriately conveyed and followed up.
8. Confidentiality & Professional Conduct
- Maintain strict confidentiality of management, medical, patient, employee, and business information.
- Handle sensitive documents and communications with appropriate discretion.
- Ensure professional communication with doctors, employees, patients, vendors, and external stakeholders.
- Maintain a high level of integrity, discipline, and professionalism.
9. Additional Administrative Responsibilities
- Assist the Medical Director during inspections, audits, accreditation activities, and management reviews.
- Coordinate travel arrangements, official visits, and other logistical requirements when required.
- Maintain contact details and communication records of key stakeholders.
- Perform other duties and responsibilities assigned by the Medical Director / Management.
Pay: ₹18,000.00 - ₹22,000.00 per month
Work Location: In person
