JOB SUMMARY
The Purchase Manager is responsible for planning, sourcing, negotiating, procuring, and ensuring uninterrupted availability of medical and non-medical supplies required for hospital operations. The role includes vendor development, cost optimization, inventory control, statutory compliance, contract management, and ensuring procurement quality while adhering to hospital policies and NABH standards.
WORK RELATIONSInternal
- Managing Director
- Chief Operating Officer
- Medical Superintendent
- Finance Department
- Accounts Department
- Pharmacy
- Nursing Services
- Biomedical Engineering
- Stores Department
- Housekeeping
- Maintenance Department
- All Heads of Departments
External
- Medical Equipment Suppliers
- Pharmaceutical Vendors
- Consumable Suppliers
- Service Providers
- Government Agencies
- Transport Vendors
- Auditors
- NABH Assessors
DAILY RESPONSIBILITIES
- Receive and review purchase requisitions from departments.
- Verify stock availability before initiating procurement.
- Obtain quotations from approved vendors.
- Negotiate pricing, payment terms, and delivery schedules.
- Generate Purchase Orders (POs).
- Coordinate with stores regarding inward materials.
- Ensure timely delivery of critical medical supplies.
- Monitor emergency purchase requirements.
- Maintain vendor communication.
- Follow up on pending deliveries.
- Resolve supply-related issues.
- Verify invoices against Purchase Orders and Goods Receipt Notes (GRN).
- Ensure procurement complies with hospital policies.
- Coordinate with Finance for vendor payments.
- Maintain procurement documentation.
- Ensure quality of procured materials.
- Address complaints related to purchased items.
MONTHLY RESPONSIBILITIES
- Review inventory reports.
- Analyze slow-moving and fast-moving items.
- Review vendor performance.
- Conduct cost comparison analysis.
- Update approved vendor list.
- Monitor departmental purchase budgets.
- Submit procurement MIS reports.
- Review purchase turnaround time.
- Conduct supplier evaluation.
- Monitor stock shortages.
- Coordinate annual rate contract reviews.
- Ensure compliance with procurement SOPs.
YEARLY RESPONSIBILITIES
- Prepare annual procurement plan.
- Participate in budget preparation.
- Conduct annual vendor performance evaluation.
- Finalize Annual Rate Contracts (ARC).
- Review procurement policies.
- Support NABH audits.
- Participate in internal and external audits.
- Conduct cost-saving initiatives.
- Review inventory valuation.
- Plan strategic sourcing initiatives.
- Organize vendor meetings.
- Recommend process improvements.
Benefits:
Work Location: In person
