EXPORT OPERATIONS & DOCUMENTATION OFFICER
About: The Organization is a Mumbai-based IT distribution and technology solutions company specializing in the distribution of IT infrastructure products, managed services, networking solutions, and telecom-related technologies across India. Established in 2000 and incorporated as a private limited company in 2008, the company has built a strong presence in the Indian IT distribution ecosystem through its extensive partner network and customer-focused approach
Department: Exports - Operations & Compliance
Reports To: Head of Exports / Operations Manager
The Role: This role manages the backend operations and documentation required for successful export transactions. The officer ensures compliance with export regulations, manages documentation, coordinates with customs authorities, and maintains records for export shipments.
Key Responsibilities:
Prepare and manage export documentation (commercial invoices, packing lists, certificates)
Coordinate with customs brokers and freight forwarders
Ensure compliance with export regulations and licensing requirements
Manage Advance Authorization (AA) and other export incentive schemes
Track shipments from order to delivery and handle post-shipment documentation
Prepare shipping instructions and coordinate with logistics partners
Handle Letter of Credit (LC) processing and verification
Maintain export records for audit and compliance purposes
Coordinate certificate of origin and other required certifications
Manage export invoicing in Tally/ERP Next system
Handle Shipping Bill filing and related customs documentation
Ensure timely and accurate GST input credit recovery for exports
Coordinate with accounts team on export payment settlements
Maintain vendor and buyer information for export compliance
Track export compliance calendars (ROSL, export data reporting)
Required Qualifications:
3-4 years of experience in export operations or customs clearance
Knowledge of export documentation and procedures
Understanding of Indian export regulations and compliance
Familiarity with Shipping Bill, commercial invoices, and export certifications
Knowledge of Tally or accounting software
Strong English communication and writing skills
Attention to detail for document accuracy
Experience with LC processing or international trade
Preferred Qualifications:
EXIM code knowledge and product classification experience
Understanding of trade agreements (FTA)
Knowledge of HS codes and tariff classification
Experience with e-Sanchit or customs online platforms
Familiarity with freight forwarding or logistics
Knowledge of export incentive schemes (MEIS, RoDTEP, etc.)
Experience with ERPNext
DGFT or customs broker background
Skills Required:
Export documentation and procedures
Customs regulations and compliance
Tally/ERP systems
Letter of Credit and trade finance basics
Coordination and follow-up with multiple stakeholders
Record maintenance and filing
As Per Industry
