JOB DESCRIPTION – HR & ADMIN
Position: HR & Admin Executive / Manager
Department: Human Resources & Administration
Location: Delhi/NCR
Industry: Manufacturing
Experience: 3–7 Years
Reporting To: Management / Director
Position Overview
We are looking for a responsible and experienced HR & Admin professional to manage day-to-day HR operations, employee administration, recruitment, attendance, payroll coordination, statutory compliance, and overall office/factory administration.
The candidate should have strong communication and coordination skills and the ability to independently manage HR & Admin activities in a manufacturing environment.
Key Responsibilities1. Recruitment & Hiring
- Handle the complete recruitment process from job posting to joining.
- Source candidates through job portals, consultants, references, and other channels.
- Screen CVs and conduct initial interviews.
- Coordinate technical and management interviews.
- Prepare offer letters, appointment letters, and joining documents.
- Maintain recruitment and joining records.
2. Employee Management
- Maintain employee personal files and HR records.
- Manage employee joining, confirmation, transfer, promotion, and exit formalities.
- Maintain employee database and HR documentation.
- Handle employee queries and resolve HR-related issues.
- Coordinate employee engagement and welfare activities.
3. Attendance & Leave Management
- Monitor daily attendance, late coming, absenteeism, and overtime.
- Maintain leave records and prepare monthly attendance reports.
- Coordinate attendance and payroll data with the accounts/payroll team.
- Ensure employees follow company attendance policies.
4. Payroll & Salary Coordination
- Prepare monthly payroll inputs.
- Verify attendance, leave, overtime, incentives, deductions, and other salary components.
- Coordinate with the Accounts Department for timely salary processing.
- Maintain salary and payroll-related records.
5. Statutory Compliance
- Coordinate compliance related to PF, ESI, Professional Tax, Labour Laws, and other applicable statutory requirements.
- Maintain statutory registers and employee documentation.
- Coordinate with consultants for statutory filings and compliance.
- Ensure company HR policies comply with applicable labour regulations.
6. Factory / Office Administration
- Manage day-to-day administrative activities of the office/factory.
- Coordinate housekeeping, security, canteen, transport, maintenance, and other facilities.
- Maintain office/factory records and administrative documents.
- Monitor attendance and discipline of staff and workers.
- Coordinate procurement of office and administrative requirements.
7. Employee Discipline & Policies
- Implement company HR policies and procedures.
- Ensure employees follow company rules and regulations.
- Handle disciplinary matters in coordination with management.
- Issue warning letters, show-cause notices, and other HR communications when required.
- Maintain proper documentation of disciplinary actions.
8. Performance Management
- Coordinate employee performance reviews and appraisal processes.
- Maintain probation and confirmation records.
- Track employee performance and feedback.
- Coordinate with department heads regarding employee performance issues.
9. Employee Exit & Full & Final Settlement
- Manage resignation and termination formalities.
- Conduct exit interviews where required.
- Coordinate handover and clearance procedures.
- Prepare full & final settlement inputs.
- Issue relieving and experience letters after completion of formalities.
10. HR MIS & Reporting
Prepare and maintain regular HR reports such as:
- Employee Headcount
- Attendance Report
- Leave Report
- Recruitment Status
- Employee Joining & Exit Report
- Overtime Report
- Payroll Inputs
- Manpower Requirement
- Attrition Report
- HR Cost / Salary Reports
Required Skills
- Strong knowledge of HR & Admin processes.
- Good knowledge of recruitment and employee management.
- Working knowledge of payroll and attendance systems.
- Knowledge of labour laws and statutory compliance.
- Good communication and interpersonal skills.
- Strong documentation and record-keeping skills.
- Good knowledge of MS Excel, Word, and HR software.
- Ability to handle confidential employee information.
- Strong problem-solving and coordination skills.
- Ability to work independently and manage multiple responsibilities.
Qualification
MBA/PGDM in HR, MSW, or equivalent qualification preferred.
Preferred Experience
Experience in a manufacturing/factory environment will be preferred, especially candidates who have handled both HR and Administration functions.
Key Performance Indicators (KPIs)
- Timely recruitment and manpower availability.
- Attendance and absenteeism control.
- Accurate payroll inputs.
- Statutory compliance.
- Employee documentation accuracy.
- Employee retention and grievance resolution.
- Timely completion of joining and exit formalities.
- Effective administration and workplace discipline.
Salary: As per candidate's experience and suitability.
Employment Type: Full-Time
Pay: ₹40,000.00 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Provident Fund
Work Location: In person
