Job Purpose
To provide high-level administrative, coordination and follow-up support to the management, ensuring that important tasks, meetings, communications and management decisions are properly tracked and completed on time.
Key Responsibilities1. Management Support
- Manage the daily schedule, appointments and meetings of the management.
- Organize and coordinate internal and external meetings.
- Prepare meeting agendas, documents and presentations when required.
- Maintain a daily task list for the management.
- Remind management about important meetings, deadlines and commitments.
2. Follow-up & Coordination
- Follow up with department heads and employees on tasks assigned by management.
- Maintain a Management Pending Task / Follow-up Tracker.
- Ensure important instructions given by management are communicated to the concerned person.
- Regularly follow up until the task is completed.
- Escalate delays or non-compliance to management.
3. MIS & Reporting
- Collect daily/weekly/monthly reports from different departments.
- Prepare management reports and summaries.
- Track key business activities such as:
- Sales
- Collections
- Pending orders
- Dispatch
- Customer complaints
- Employee-related matters
- Important operational issues
- Highlight major deviations, delays and pending matters to management.
4. Communication Management
- Handle professional communication on behalf of management when required.
- Draft emails, letters, notices and official communications.
- Coordinate with customers, suppliers, consultants and other external parties as instructed.
- Maintain proper records of important communications.
5. Meeting Management
- Schedule meetings and coordinate with participants.
- Prepare required documents before meetings.
- Take meeting notes/minutes wherever required.
- Maintain an Action Point Tracker after meetings.
- Follow up with responsible persons for closure of action points.
6. Documentation & Confidential Records
- Maintain important management documents and files.
- Organize confidential company information appropriately.
- Maintain records of agreements, reports, presentations and official correspondence.
- Ensure confidential information is not shared without authorization.
7. Travel & Event Coordination
- Coordinate travel arrangements, hotel bookings and transportation when required.
- Assist in organizing company meetings, events, conferences and management visits.
- Coordinate with vendors and service providers for management-related requirements.
8. Department Coordination
- Coordinate with Sales, Accounts, HR, Operations, Dispatch and other departments.
- Assist management in obtaining information required for decision-making.
- Track cross-departmental tasks and ensure timely completion.
9. Administrative Support
- Handle day-to-day administrative requirements of management.
- Maintain important contact lists and databases.
- Arrange documents and information required for presentations or meetings.
- Assist with special projects and assignments given by management.
10. Special Projects
- Support management in implementing new systems, processes and projects.
- Conduct basic research and prepare reports as required.
- Take ownership of special assignments until completion.
Pay: ₹18,000.00 - ₹28,000.00 per month
Work Location: In person
