We are seeking a highly detail-oriented and organized Global Supply Representative (GSR) 1/2 to join our ED&T Requisition and Receipting process. The primary responsibility of this role will be to manage the end-to-end process of creating, submitting, and tracking Purchase Requisitions (PRs) within the Ariba system. The successful candidate will play a critical role in ensuring the efficient management of PR creation , payment processing , maintaining data accuracy, and supporting the team's operational needs.
-
Ariba PR Management:
-
Initiate, create, and submit Purchase Requisitions (PRs) in the Ariba system accurately and in a timely manner, adhering to established company policies and procedures.
-
Ensure all PRs are properly documented with necessary specifications, quantities, pricing, and supplier information.
-
Collaborate with various internal stakeholders to gather requirements and validate PR details.
-
Monitor the status of submitted PRs, follow up on approvals, and resolve any discrepancies or issues that arise during the PR lifecycle.
-
Assist in reconciling purchase orders with invoices and delivery receipts as needed.
-
Data Accuracy & Compliance:
-
Maintain meticulous records of all PR activities, ensuring data integrity within Ariba and associated systems.
-
Ensure compliance with Ford's procurement policies, financial guidelines, and internal controls.
-
Identify and report potential issues or delays in the procurement process.
-
Support & Communication:
-
Serve as a point of contact for internal inquiries related to PR status and Ariba system processes.
-
Provide support to the Audit team by assisting with documentation, reporting, and administrative tasks as required.
-
Communicate effectively with suppliers regarding PR-related inquiries and information gathering.
-
Participate in continuous improvement initiatives related to Ariba processes and procurement efficiency.
-
Problem Solving:
-
Proactively identify and resolve common issues related to PR creation and submission.
-
Escalate complex problems to appropriate personnel for resolution.
-
Education: BCOM/MCOM
-
Experience:
-
Minimum 1-2 years of experience in an administrative, procurement support, or data entry role.
-
Demonstrated experience with Purchase Requisition (PR) creation and management.
-
Proficiency in using procurement systems, with specific experience in Ariba strongly preferred.
-
Skills:
-
Exceptional attention to detail and accuracy.
-
Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
-
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
-
Excellent written and verbal communication skills.
-
Ability to work independently and as part of a team in a fast-paced environment.
