We are seeking a proactive and organized Admin cum Receptionist to manage front desk operations, provide administrative support, and oversee company vehicle coordination and maintenance activities. The ideal candidate should possess excellent communication skills, strong organizational abilities, and the capability to handle multiple responsibilities efficiently.
Key ResponsibilitiesFront Desk & Reception Management
- Welcome and assist visitors, clients, and guests in a professional manner.
- Answer, screen, and direct incoming phone calls.
- Maintain visitor records and ensure proper visitor management procedures.
- Schedule and coordinate appointments and meeting room bookings.
- Maintain a clean, organized, and professional reception area.
Administrative Support
- Handle incoming and outgoing mail, courier services, and correspondence.
- Maintain office records, files, and administrative documents.
- Assist in preparing reports, presentations, and official communications.
- Manage office supplies inventory and coordinate procurement.
- Coordinate with vendors, housekeeping, security, and facility management teams.
- Support HR and management with routine administrative activities.
Vehicle Management & Maintenance
- Maintain records of company vehicles, including registration, insurance, permits, and pollution certificates.
- Monitor vehicle servicing schedules and coordinate preventive maintenance and repairs.
- Track fuel consumption, mileage, and vehicle usage logs.
- Coordinate with drivers and service centers for timely maintenance and repairs.
- Ensure all vehicles comply with statutory and safety requirements.
- Maintain records of vehicle expenses and submit reports to management.
- Monitor renewal of insurance policies and other vehicle-related documents.
- Handle breakdown assistance and coordinate emergency repairs when required.
Office Coordination
- Schedule meetings, appointments, and travel arrangements.
- Maintain attendance records and administrative registers.
- Support smooth day-to-day office operations and coordination among departments.
- Assist management with special projects and administrative assignments as required.
Pay: ₹18,000.00 - ₹25,000.00 per month
Work Location: In person
