Executive Assistant & Office Administrator
PT Intelligent Machines
Location: Hybrid (Office / Work From Home / Client Locations)
Salary: ₹10,000 – ₹25,000 per month
Job Type: Full-time
About Us
PT Intelligent Machines is an innovative technology company focused on delivering intelligent solutions for modern industries. We are looking for a smart, organized, and proactive professional to join our growing team.
If you enjoy working closely with management, coordinating operations, interacting with clients, and supporting business growth, this role is for you.
Job Summary
We are seeking an Executive Assistant & Office Administrator who can efficiently manage administrative activities, support leadership, coordinate meetings, maintain professional communication, and assist with social media activities.
The ideal candidate should possess excellent communication skills, strong organizational abilities, and professional meeting etiquette.
Key ResponsibilitiesExecutive Assistance
- Manage calendars, appointments, and meeting schedules.
- Coordinate meetings and prepare agendas.
- Take meeting notes and track action items.
- Draft professional emails and correspondence.
- Assist management with day-to-day business activities.
Office Administration
- Maintain office records and documentation.
- Organize files, reports, invoices, and databases.
- Coordinate with vendors and service providers.
- Support recruitment and administrative processes.
- Ensure smooth office operations.
Client Coordination
- Communicate professionally with clients and partners.
- Schedule and coordinate client meetings.
- Follow up on tasks and ensure timely completion.
- Visit client locations when required.
- Maintain high standards of communication and professionalism.
Social Media Support
- Manage company social media accounts.
- Create and publish basic posts and updates.
- Coordinate content with internal teams.
- Respond to messages and inquiries professionally.
- Support online branding and digital presence.
Reporting & Documentation
- Prepare reports, presentations, and spreadsheets.
- Maintain task trackers and meeting records.
- Ensure data accuracy and proper documentation.
Required SkillsCommunication & Professionalism
- Excellent spoken and written English.
- Strong interpersonal and communication skills.
- Professional email writing ability.
- Excellent meeting and business etiquette.
Technical Skills
- Proficiency in Microsoft Office or Google Workspace.
- Working knowledge of Excel, Word, and PowerPoint.
- Basic social media management skills.
- Familiarity with Canva or similar tools is an advantage.
Personal Attributes
- Smart, proactive, and eager to learn.
- Highly organized and detail-oriented.
- Strong multitasking and coordination abilities.
- Ability to work independently in a hybrid environment.
- Professional appearance and conduct.
Qualifications
- Bachelor's degree in any discipline.
- Freshers with excellent communication skills are encouraged to apply.
- Prior experience in administration, executive assistance, customer support, or social media management is preferred.
Work Environment
This is a hybrid role that may involve:
- Working from the office
- Working from home
- Visiting client locations when required
Why Join PT Intelligent Machines?
- Work directly with leadership and decision-makers.
- Gain exposure to business operations and management.
- Build valuable skills in administration, communication, and client relations.
- Opportunities for career growth and learning.
Application Question (Recommended for Indeed)
- Are you comfortable working in a hybrid environment (office, home, and client locations)?
- Rate your English communication skills (1–10).
- Do you have experience with Microsoft Office or Google Workspace?
- Have you managed social media accounts before? If yes, which platforms?
- Are you comfortable coordinating meetings and communicating with clients?
- What is your expected monthly salary?
- How soon can you join?
Apply now and become part of a growing technology company where professionalism, communication, and innovation matter.
Pay: ₹8,647.84 - ₹28,472.74 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Paid sick time
- Work from home
Ability to commute/relocate:
- Coimbatore, Tamil Nadu (Coimbatore): Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Do you have experience with Microsoft Office or Google Workspace?
- Are you comfortable coordinating meetings and communicating with clients?
- What is your expected monthly salary?
Language:
License/Certification:
- Driving Licence (Required)
Location:
- Coimbatore, Tamil Nadu (Coimbatore) (Required)
Willingness to travel:
Work Location: In person
