Position Title - Executive — Accounts & Purchase
KEY RESPONSIBILITIES-
A. ACCOUNTS & INVOICING RESPONSIBILITIES
- Book confirmed sales orders into the system (Tally ERP / Biziverse CRM) on the same day of order confirmation — accurate entry of client name, product, quantity, rate, delivery date, and terms
- Order Acknowledgement to the client within 1 working day of order booking, ensuring all order details are reflected correctly
- Proforma Invoices for advance payment requests and share with sales executive promptly upon request
- Tax Invoices (GST Invoices) on material dispatch — correct HSN code, GST rate, quantity, and value; no dispatch to go without a valid invoice
- Monthly Stock Statement by the 3rd of every month, reflecting opening stock, receipts, dispatches, and closing balance for the previous month
- Sales Register and Purchase Register on an ongoing basis; share with the CA (Chartered Accountant) by the 5th of every month for GST filing and compliance purposes
- Support basic bank entry reconciliation and petty cash tracking as required by the management
- Maintain a clean digital file of all invoices, delivery challans, and financial documents for audit readiness
B. PURCHASE & VENDOR MANAGEMENT RESPONSIBILITIES
- Purchase Lead Register on the same day of receipt without exception
- Check the internal rate/vendor database before floating any enquiry externally — mandatory first step for every new enquiry
- Float purchase enquiries to a minimum of 2 relevant vendors within 4 working hours if rates are unavailable in the database; ensure complete technical inputs are shared with vendors
- 24–48 hours of receiving the enquiry — this is a non-negotiable TAT
- Weboo workflow on the same day; keep Biziverse CRM in sync with order status
- Purchase Orders (POs) on the confirmed vendor within 1 working day of sales confirmation — correct specifications, price, delivery date, and payment terms
- Take structured weekly follow-ups with vendors on all open POs until material is physically received at Advista — log every follow-up in Weboo
- Monday Order Status Updates to the sales executive by 12:00 PM every Monday covering all open orders — real-time, accurate information
- On material receipt: verify material against PO (quantity, specification, make); verify all associated documents (invoice, test report, calibration certificate) on the same day
- Ensure received material is inspected for damage and repacked securely before dispatch
- Arrange appropriate courier or transport for dispatch as per client requirement and urgency — within committed dispatch date and approved cost limits
Client Dispatch Intimation on the same day of dispatch — email + WhatsApp with all three: Tax Invoice, material photographs, and courier docket/tracking number
Required Qualifications & Experience
- B.Com / M.Com / BBA or equivalent graduate; commerce background preferred
- 1 – 3 years of hands-on work experience in accounts and/or purchase in an engineering, manufacturing, or industrial trading company
- Tally ERP — mandatory; must be able to create ledgers, book purchase/sales entries, and generate basic reports independently
- Microsoft Excel and Word — working proficiency; able to maintain registers, prepare statements, and format documents
- Basic working knowledge of GST (invoice format, HSN codes, GSTR-1 data); TDS awareness is a plus
- Comfortable with vendor communication over email and WhatsApp in a professional manner
Marathi and Hindi fluency required; basic written English for email communication
Key Behavioural Attributes We Value
- Ownership mindset: treats both accounts and purchase as their own department — does not wait to be reminded
- Accuracy over speed: checks before submitting; zero tolerance for invoice errors or wrong POs
- Discipline with deadlines: Monday updates go out on Monday; invoices go out on dispatch day; no exceptions
- Proactive communication: updates the manager on delays before the manager asks
- Adaptability: comfortable switching between accounts work in the morning and vendor follow-ups in the afternoon — this is a multi-task role
- Growth orientation: willing to learn new tools (Weboo, Biziverse CRM) and take on additional responsibilities as the company grows
Pay: ₹15,000.00 - ₹30,000.00 per month
Application Question(s):
- Please specify your qualification
- Please specify your years of experience
- are your interested to work in Account and Purchase portfolio
- Is it MIDC chinchwad is convenient to you ?
- What is your current salary (if applicable) ?
- What is your expected salary ?
Work Location: In person
