Job Summary:
We are looking for a responsible and organized Office Supervisor to manage day-to-day office administration and coordinate between the factory floor, management, vendors, employees, and external parties. The candidate will ensure smooth documentation, attendance, communication, and routine administrative operations.
Key Responsibilities
Supervise daily office and administrative activities at the factory.
Maintain employee attendance, leave records, and basic personnel documentation.
Coordinate with production, stores, purchase, accounts, and management teams.
Maintain factory records, registers, files, invoices, challans, and other documents.
Handle incoming and outgoing correspondence, calls, emails, and visitor coordination.
Prepare daily/weekly reports as required by management.
Coordinate with suppliers, transporters, contractors, and service providers.
Monitor office supplies, stationery, housekeeping, security, and other administrative requirements.
Assist in maintaining records related to raw material, finished goods, dispatches, and inventory, where required.
Ensure proper filing and timely submission of documents.
Support management with routine administrative and operational tasks.
Follow up on pending documents, payments, deliveries, and other office requirements.
Maintain confidentiality of company and employee information.
Ensure general discipline and smooth functioning of the factory office.
Requirements Education:
Graduate preferred; 12th pass candidates with relevant experience may also be considered.
Experience: 2–5 years in factory/manufacturing office administration preferred.
Good knowledge of MS Excel, Word, email, and basic computer operations.
Good communication and coordination skills. Ability to maintain records accurately and follow up on tasks.
Should be responsible, punctual, organized, and comfortable working in a factory environment.
Knowledge of basic billing, inventory documentation, GST/e-way bills, or ERP software would be an advantage.
Pay: ₹35,000.00 - ₹45,000.00 per month
Ability to commute/relocate:
- Koom Kalan, Ludhiana, Punjab: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Location:
- Koom Kalan, Ludhiana, Punjab (Preferred)
Work Location: In person
