Shantilal Muttha Foundation:
Founded in 2015 by visionary social entrepreneur Shri. Shantilal Muttha, Shantilal Muttha Foundation (SMF) is a not-for-profit organization working towards transforming education through large-scale government partnerships. SMF currently implements the Mulyavardhan Programme across Maharashtra in collaboration with the Government of Maharashtra, impacting thousands of schools, teachers, and students. The HR team plays a critical role in supporting this mission by enabling efficient people processes and ensuring a positive employee experience.The HR Executive will support the HR Manager in managing end-to-end HR operations with a strong focus on recruitment, onboarding, attendance and payroll coordination, employee lifecycle management, HR documentation, and employee support. The role requires close coordination with field employees, internal departments, and external stakeholders to ensure smooth execution of HR processes.
Key Responsibilities:
1. Recruitment & Talent Acquisition
- Post job openings on various recruitment portals and social media platforms.
- Screen resumes and shortlist suitable candidates.
- Coordinate interviews with candidates and hiring managers.
- Schedule interviews and maintain interview calendars.
2. HR Operations & Employee Lifecycle
- Coordinate pre-joining formalities, welcome calls, and onboarding activities for new employees.
- Ensure completion and maintenance of employee documentation, personnel files, and HR records.
- Draft and issue HR letters such as Confirmation, Promotion, Transfer, Experience, Relieving, and other employee-related communications.
3. Attendance & Payroll and HR Data Management Support
- Manage employee attendance through the HRMS.
- Maintain manual attendance records for contractual staff wherever applicable.
- Validate attendance, leave records, permissions, and regularizations by coordinating with programme team.
- Support HR Manager in monthly payroll processing through attendance verification.
- Prepare attendance and salary calculation support for contractual / field staff.
- Act as the first point of contact for employee queries related to attendance, leave, salary, HRMS, HR policies, and other routine HR matters, ensuring timely resolution or escalation.
Required Skills & Competencies:
- Good knowledge of Recruitment and HR Operations.
- Knowledge of Payroll processing and attendance management.
- Understanding of PF, statutory compliance, labour laws, and HR documentation.
- Familiarity with HRMS systems.
- Strong email drafting and business communication skills.
- Strong analytical, coordination, interpersonal, and problem-solving skills, with the ability to collaborate effectively and handle employee interactions with empathy.
- Ability to maintain confidentiality and handle sensitive employee information.
- Ability to work in a fast-paced environment and manage multiple priorities.
Technical Skills
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Experience working with HRMS and attendance systems.
- Good knowledge of Excel for HR reporting and data management.
Language Requirements
- Good verbal and written communication in Marathi and Hindi.
- Basic working knowledge of English (reading and email communication) will be an added advantage.
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
- Health insurance
- Leave encashment
- Paid time off
- Provident Fund
Experience:
- Human resources management: 2 years (Required)
- Microsoft Excel: 3 years (Preferred)
- Payroll management: 2 years (Required)
Work Location: In person
