Job Description – Registrar
Position: Registrar
Department: Academic Administration
Location: The Design Village, Noida
Employment Type: Full-Time
Reporting To: Academic Dean
Role Overview
The Registrar is responsible for overseeing academic administration, ensuring compliance with university regulations and institutional policies, maintaining student records, managing academic operations, leading the Academic Administration team, and acting as a key liaison between students, parents, faculty, and management. The role requires strong leadership, operational excellence, and stakeholder management to ensure smooth academic functioning across the institution.
Key Responsibilities
- Ensure compliance with UGC, IOE, university regulations, academic policies, and institutional guidelines.
- Keep the institution updated on changes in university regulations, academic frameworks, government directives, and examination/result policies.
- Ensure adherence to university rules regarding result declaration, grading systems, re-evaluation, and academic timelines.
- Lead and manage the Academic Administration team and ensure achievement of departmental KPIs.
- Plan, allocate, monitor, and review team responsibilities and performance.
- Oversee student admissions, registrations, progression, non-progression, repeat-year cases, and graduation records.
- Maintain accurate and updated student records, academic files, transcripts, attendance records, and documentation.
- Manage and monitor student attendance and ensure timely reporting of attendance-related concerns.
- Prepare and manage academic schedules, timetables, examination schedules, and institutional academic calendars.
- Coordinate with students, parents, faculty, and management on academic and administrative matters.
- Handle student grievances, disciplinary matters, and misconduct cases in accordance with institutional policies.
- Ensure student happiness, engagement, well-being, and smooth academic experience across all programs.
- Conduct parent meetings and support student counselling initiatives when required.
- Manage merit-based and need-based scholarship processes, approvals, and renewals.
- Plan and execute student orientation, onboarding, induction programs, and academic briefings.
- Organize felicitation ceremonies, awards, recognition programs, convocation, graduation-related activities, and institutional events.
- Coordinate Teaching Quality (TQ) feedback collection, analysis, and reporting.
- Support workshops, and academic training initiatives.
- Track student retention and attrition trends and recommend improvement measures.
- Oversee visitor management processes for students, parents, faculty, and external stakeholders.
- Coordinate academic interactions involving visiting faculty and external academic experts.
- Manage academic administration software platforms (Edu Cloud or similar ERP/SIS systems).
- Ensure timely and accurate updating of student information including attendance, grades, scholarships, and academic records.
- Generate reports, dashboards, and data analytics for management review and decision-making.
- Coordinate with IT teams and software vendors to improve system efficiency and resolve operational issues.
- Facilitate seamless coordination between Academic Administration, Accounts, Outreach, HR, IT, and other departments.
- Streamline processes related to fee collection, scholarships, attendance, examinations, progression, and academic records.
- Ensure effective communication and timely resolution of interdepartmental matters.
- Support institutional audits, accreditation requirements, compliance reviews, and quality assurance initiatives.
- Drive continuous improvement, process optimization, and operational excellence across Academic Administration functions.
Qualifications & Experience
- Master’s Degree in Education, Management, Administration, or a related field.
- Minimum 8–12 years of experience in Academic Administration, Registrar’s Office, Higher Education Operations, or Institutional Management.
- Strong knowledge of UGC regulations, university compliance requirements, academic administration processes, and student lifecycle management.
- Experience in team leadership, stakeholder management, and process improvement.
Pay: From ₹80,000.00 per month
Application Question(s):
- This role is based in Noida and requires full-time on-site presence. Are you comfortable with this arrangement and what is your notice period?
- How many years of experience do you have in Academic Administration, Registrar's Office, or Higher Education Operations?
- Have you handled student grievances, disciplinary cases, or parent interactions?
- Current ctc and Expected ctc
- Have you led a team in an academic administration function? If yes, mention the team size
Work Location: In person
