Job Description – Executive Assistant (CMD Assistant)Job Title
Executive Assistant to CMD (Chairman & Managing Director)
Department
Administration / Executive Office
Reports To
Chairman & Managing Director (CMD)
Location
Mumbai (Preferred)
Salary
₹3,00,000 – ₹6,00,000 per annum (Based on experience and interview performance)
Working Days
Monday to Saturday
Job Summary
We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to the Chairman & Managing Director (CMD). The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure the smooth functioning of the executive office.
Key Responsibilities
- Manage the CMD's calendar, appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Screen phone calls, emails, and correspondence on behalf of the CMD.
- Draft professional emails, reports, presentations, letters, and other business documents.
- Maintain confidential files, records, and important company documents.
- Coordinate with various departments to ensure timely execution of tasks assigned by the CMD.
- Track follow-ups on key projects and ensure deadlines are met.
- Organize business travel, accommodation, and expense reports.
- Welcome clients, business partners, and senior executives during meetings.
- Prepare MIS reports, presentations, and executive summaries as required.
- Handle sensitive and confidential information with the highest level of discretion.
- Assist in planning company events, board meetings, and corporate functions.
- Perform other executive and administrative duties assigned by the CMD.
Required Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- MBA or relevant certification is an added advantage.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- High level of professionalism and confidentiality.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Ability to multitask and work under pressure.
- Strong coordination and interpersonal skills.
- Excellent problem-solving and decision-making abilities.
- Attention to detail and accuracy.
- Professional appearance and etiquette.
Experience
- 2–6 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role supporting senior management.
- Experience working directly with CXOs, Directors, or Managing Directors will be preferred.
Preferred Candidate
- Female/Male candidates with excellent communication skills.
- Comfortable managing confidential information.
- Willing to travel occasionally if required.
- Immediate joiners will be preferred.
What We Offer
- Competitive salary package.
- Opportunity to work closely with senior leadership.
- Professional growth and learning opportunities.
- Dynamic and professional work environment.
- Performance-based incentives and career advancement opportunities.
Pay: ₹12,602.76 - ₹40,000.00 per month
Work Location: In person
